Board Policies and Administrative Procedures - 91重口

The following policies and procedures are intended to provide overall guidance for the administration of 91重口. To the extent that a particular policy or part of a policy conflicts with Illinois or Federal law, the applicable law shall take precedence. To the extent that a policy conflicts with a collective bargaining agreement provision to which the Board of Trustees is a party, the agreement shall take precedence. Questions or comments regarding Board Policy or Administrative Procedure may be submitted to president@jalc.edu.

Board Policies

Updated: March 25, 2026

The Illinois Board of Higher Education (IBHE) is responsible for planning and coordinating the state鈥檚 system of higher education.

The Board鈥檚 statutory responsibilities include:

*Master Planning – Analyze the aims, needs, and requirements of Illinois higher education. Modify policies that guide the state鈥檚 system of public and private colleges and universities.
*Budget – Recommend to the Governor and the General Assembly budgetary needs for higher education institutions and agencies.
*Program Approval – Approve or deny proposals by public university governing boards and the Illinois Community College Board for new units of instruction, research, or public service. Review existing instruction, research, or public service programs to determine their continued educational and economic justification.
*Institution Approval – Authorize independent and out-of-state institutions to operate and offer degree programs in Illinois. Conduct on-going reviews to assure that these institutions maintain the conditions under which they were authorized to operate and grant degrees, and revoke operating authority as determined necessary.
*Grants Administration – Administer state and federal grant programs.
*Information Systems – Maintain information system about Illinois higher education.

The Illinois Board of Higher Education consists of 16 members as follows: 10 public members are appointed by the Governor and confirmed by the Senate, one of which must be a faculty member at an Illinois public university; one member of a public university governing board appointed by the Governor; one member of a private college or university board of trustees appointed by the Governor; the chairman of the Illinois Community College Board; the chairman of the Illinois Student Assistance Commission; and two student members selected by the Student Advisory Committee of the Board of Higher Education, one must be a non-traditional undergraduate student who is at least 24 years old. The Governor shall designate the Chairman of the Board to serve until a successor is designated.

ADOPTED: AUGUST 6, 1974
AMENDED: NOVEMBER 24, 2015; JULY 16, 2025
REVIEWED: MAY 19, 2025
LEGAL REF.: ILLINOIS PUBLIC COMMUNITY COLLEGE ACT (110 ILCS 805/); 110 ILCS 205/2; TITLE IX OF THE EDUCATION AMENDMENTS OF 1972 (20 U.S.C. 搂搂 1681-1688); CIVIL RIGHTS ACT OF 1964, TITLE VI (42 U.S.C. 搂搂 2000D ET SEQ.); AMERICANS WITH DISABILITIES ACT (ADA) (42 U.S.C. 搂搂 12101 ET SEQ.)
CROSS REF.: ADMINISTRATIVE PROCEDURES 101, 102

The Illinois Community College Board, as the state coordinating board for community colleges, administers the Public Community College Act in a manner that maximizes the ability of the community colleges to serve their communities. Its mission is to promote cooperation within the system and accommodate those State of Illinois initiatives that are appropriate for community colleges; to be accountable to the students, employers, lawmakers, and taxpayers of Illinois; and to provide high-quality, accessible, cost-effective educational opportunities for the individuals and communities they serve.

The Illinois Community College Board consists of eleven members appointed by the Governor and confirmed by the Senate for six-year terms. One of those members must be at least a person age 60 or over; one must be a faculty member at an Illinois public community college; one must be a member of the board of trustees of a public community college district; one must be the president of a public community college, the chancellor of City Colleges of Chicago, or the chief executive officer of Illinois Eastern Community Colleges. One non-voting student member is selected by the ICCB Student Advisory Committee for a one-year term. The Board Chair is selected by the Governor.

Four organizations representing various community college constituents in the state have been designated as official advisory groups to the Illinois Community College Board: the Illinois Council of Community College Presidents, the Illinois Community College Trustees Association, the Illinois Community College Faculty Association, and the ICCB Student Advisory Committee.

ADOPTED: APRIL 1, 1980
AMENDED: NOVEMBER 24, 2015; JULY 16, 2025
REVIEWED: MAY 19, 2025
LEGAL REF.: 110 ILCS 805/2; TITLE IX OF THE EDUCATION AMENDMENTS OF 1972 (20 U.S.C. 搂搂 1681-1688); CIVIL RIGHTS ACT OF 1964, TITLE VI (42 U.S.C. 搂搂 2000D ET SEQ.); AMERICANS WITH DISABILITIES ACT (ADA) (42 U.S.C. 搂搂 12101 ET SEQ.)
CROSS REF.: ADMINISTRATIVE PROCEDURES 101, 103

Election of the members of the 91重口 Board of Trustees shall be nonpartisan and shall be held at the time and in the manner provided in the general election law. Members shall be elected to serve six-year terms.

Vacancies on the Board
Whenever a vacancy occurs on the board, the remaining members shall fill the vacancy, and the person so appointed shall serve until a successor is elected at the next regular election in accordance with the election code. If the remaining members fail to act within 60 days after the vacancy occurs, the chairman of the State Board shall fill that vacancy, and the person so appointed shall serve until a successor is elected at the next regular election in accordance with the election code. If the vacancy occurs with less than 4 months remaining before the next scheduled consolidated election, and the term of office of the board member vacating the position is not scheduled to expire at that election, then the term of the person so appointed shall extend through that election and until the succeeding consolidated election. If the term of office of the board member vacating the position is scheduled to expire at the upcoming consolidated election, the appointed member shall serve only until a successor is elected and qualified at that election.

ADOPTED: AUGUST 6, 1974
AMENDED: MARCH 11, 1985, NOVEMBER 24, 2015
REVIEWED: OCTOBER, 2007; OCTOBER 12, 2015
LEGAL REF.: 110 ILCS 805/3-7; 10 ILCS 5/1-1 ET SEQ; 10 ILCS 5/22-17 AND 5/22-18
CROSS REF.:

The officers of the 91重口 Board of Trustees shall be the chair, vice-chair, and secretary.

The Board shall appoint a treasurer to serve at the pleasure of the board. The treasurer may not be a member of the community college board.

The President of 91重口 shall serve as the executive officer of the Board.

Officers shall be elected in accordance with law and Board Policy 2121.

Terms of officers will be two years as provided under the terms of Illinois Statutes (110 ILCS 805/3-8), beginning with the organizational meeting following the election in odd-numbered years.

It is recommended that no trustee shall serve as chair of the Board for more than two successive terms.

ADOPTED: AUGUST 6, 1974
AMENDED: FEBRUARY 11, 1991; NOVEMBER 24, 2015; JULY 16, 2025
REVIEWED: OCTOBER 2007; OCTOBER 12, 2015; MAY 19, 2025
LEGAL REF.: 110 ILCS 805/3-8
CROSS REF.: BOARD POLICY 2121, 2320

Following each consolidated election, the new Board of Trustees shall hold its organizational meeting, conduct the election of officers, and fix a time and place for regular meetings on or before the 28th day after the election in accordance with the Community College Act (110 ILCS 805/3-8). The following should be used as a guide for the election of board officers:

The Chair of the Board shall appoint a Nominating Committee at least thirty (30) days prior to the organizational meeting (typically held in April or May in odd-numbered years).
The Nominating Committee shall consist of two members of the Board of Trustees appointed by the Board Chair. Any trustee who wishes to be a candidate for any office should submit a letter to the chair of the Nominating Committee at least 10 days before the organizational meeting. During this same time, any trustee may submit a written nomination of any other trustee to the Nominating Committee. From the list of the nominations submitted to the committee, the Nominating Committee shall select a nominee and report the decision of the committee to the full Board at the organizational meeting. If no nominations or applications are received by the committee for any particular office, the Nominating Committee may make its own nomination with the consent of the nominated trustee.
At the organizational meeting of the Board, the full Board of Trustees shall vote on the nominations from the Nominating Committee and any other nominations from the floor. Nominations from the floor may include any trustee who applied for a position as an officer to the committee or were nominated by another trustee but not chosen by the Nominating Committee.
All members of the Nominating Committee would be eligible for nomination as officers.
If the full Board of Trustees at the organizational meeting does not approve of the selection of the Nominating Committee or any of the nominations of other trustees who applied to the committee or were nominated but not selected, then any trustee may be nominated by any other trustee for election to any position. Only in this instance would a trustee who had not applied or been nominated to the committee be eligible for election as an officer, except that new members of the Board have the opportunity to nominate from the floor at their own organizational meeting.
The Nominating Committee would also function in like fashion to fill any vacancies for officers of the Board. The chairperson would appoint the committee upon notice of the vacancy, and nominations would be accepted for a period of 10 days following that meeting. The committee would report to the Board at the next meeting, and the election would be held at the following meeting.

ADOPTED: FEBRUARY 11, 1991
AMENDED: FEBRUARY 27, 2007; JANUARY 22, 2008, NOVEMBER 24, 2015; JULY 16, 2025
REVIEWED: OCTOBER 2007; OCTOBER 12, 2015; MAY 19, 2025
LEGAL REF.: 110 ILCS 805/3-8
CROSS REF.: BOARD POLICY 2120, 2130, 2320

Standing committees of the Board will be appointed by the Board Chair and shall not include more than two trustees.

Ad hoc committees will be appointed by the Board Chair and will be comprised of named individuals or positions but shall not include more than two trustees.

Board committees make recommendations directly to the Board, and shall be discharged upon completion of their assignment or at the end of the term of the Chair, whichever comes first. Before making a recommendation or report to the Board, the Chair shall first confer with the President on the matter to be recommended.

ADOPTED: JANUARY 4, 1968
AMENDED: JULY 12, 1978; FEBRUARY 27, 2007; JANUARY 22, 2008; NOVEMBER 24, 2015; NOVEMBER 28, 2017
REVIEWED: OCTOBER 2007; OCTOBER 12, 2015; OCTOBER 11, 2017
LEGAL REF.:
CROSS REF.: BOARD POLICY 2320

The 91重口 Board of Trustees may designate the status of Trustee Emeritus to a former trustee having been elected at least three times. The benefits of Trustee Emeritus status include:

If a trustee emeritus desires, payment of lifetime membership for the Illinois Community College Trustees Association (ICCTA) or the Association of Community College Trustees (ACCT).
Receipt of College business cards indicating his/her status upon request.
The Trustee Emeritus will be invited to College functions and will be kept on the College mailing lists.
The Trustee Emeritus will receive a photograph taken with the President of the College at the time of the designation of status.

ADOPTED: JANUARY 24, 2012
AMENDED: NOVEMBER 24, 2015; JULY 19, 2025
REVIEWED: OCTOBER 12, 2015; MAY 19, 2025
LEGAL REF.:
CROSS REF.: BOARD POLICY 7370

The Board of Trustees and college staff will assist each newly elected member with understanding the Board鈥檚 functions, policies, and procedures prior to taking office.

The orientation process will include:

Presenting the new member an orientation packet with information on the community college system; the role of a Board member; and an overview of the structure and operations of the Board of Trustees and the College.
Giving the new member an opportunity to meet with the College President and other administrators to discuss their functions and duties.
Presenting the new member a copy of the College鈥檚 Board Policy Manual and Administrative Procedures Manual.
Advising the new member of opportunities for participation in orientation and educational activities sponsored by the Illinois Community College Trustees Association (ICCTA).

ADOPTED: AUGUST 6, 1974
AMENDED: NOVEMBER 24, 2015
REVIEWED: OCTOBER 2007; OCTOBER 12, 2015
LEGAL REF.:
CROSS REF.:

Board members shall serve without compensation. However, Board members will be reimbursed for reasonable expenses incurred in connection with their service as Board members.

ADOPTED: JANUARY 4, 1968
AMENDED:
REVIEWED: OCTOBER 2007; OCTOBER 12, 2015
LEGAL REF.: 110 ILCS 805/3-7
CROSS REF.:

Board members are encouraged to attend conferences to enable them to better perform their duties as Board members.

In addition, 91重口 Board members are required to comply with the leadership guidelines spelled out in Illinois Statute 5 ILCS 805/3-8.5.

ADOPTED: AUGUST 6, 1974
AMENDED: JANUARY 22, 2008; JULY 16, 2025
REVIEWED: OCTOBER 2007; OCTOBER 12, 2015; MAY 19, 2025
LEGAL REF.: 5 ILCS 805/3-8.5
CROSS REF.: BOARD POLICY 2220

The duties of the Board of Trustees are included in the Illinois Public Community College Act, found in 5 ILCS 805/3-21.

In addition:
The Treasurer of the Board is authorized to make regular payroll disbursements in accordance with administrative procedures.

ADOPTED: AUGUST 5, 1968
AMENDED: APRIL 1, 1980; SEPTEMBER 1, 1981; JULY 28, 1998; JANUARY 22, 2008; JUNE 28, 2011; JULY 16, 2025; OCTOBER 28, 2025
REVIEWED: OCTOBER 2007; MAY 11, 2011; OCTOBER 12, 2015; MAY 19, 2025; SEPTEMBER 15, 2025
LEGAL REF.: 110 ILCS 805/3-21 THROUGH 3-29.2
CROSS REF.: BOARD POLICY 7154

Duties of the Chair

Preside at all meetings of the Board.
Arrange with the President the content and order of business at Board meetings.
Establish standing and ad hoc committees and members thereto, make special appointments as necessary, and call for performance reports on a timely basis.
Disband committees upon performance of their tasks.
Consult with and advise the President on major problems.
Act as the legal representative of the Board and perform such duties as are imposed by law or Board action.
Establish and maintain relationships with the press, governmental units, and the public, acting as official spokesman for the Board.
Serve as a catalyst in initiating evaluation of top administrative performance on a regular basis.
Ensure that the Board has adequate information and time to deliberate on appropriate Board topics.

The chair shall have full rights of discussion and voting.

Duties of the Vice-Chair

In the absence of the chair, the vice-chair shall perform the duties and responsibilities of the chair.

Duties of the Secretary

The secretary shall be a member of the Board and shall be elected at the organizational meeting of the Board.

The secretary of the Board of Trustees shall:

Be responsible for Board correspondence.
Perform the duties usually pertaining to this office.
Attend board agenda review meetings with the President if the chair or vice-chair are unable to attend.
In the absence of the chair and vice-chair, the secretary shall perform the duties and responsibilities of a chair.

If the secretary is absent from any regular or special meeting or refuses to perform these duties, a member of the Board shall be appointed secretary pro tempore.

Duties of the Chair Pro Tempore

In the event that the chair and vice-chair, and secretary are absent from the Board meeting or unable to perform their duties, the Board shall elect a chair pro tempore. The Board may authorize the chair pro tempore to continue performing these duties as long as the chair and vice-chair, and secretary are unable to perform their duties.

Duties of the Recording Secretary

The recording secretary shall perform all clerical duties of a secretary for the Board of Trustees.

Duties of the Treasurer

The treasurer of the Board of Trustees shall:

Be the only lawful custodian of college funds and shall keep all bonds, mortgages, notes, monies, and effects belonging to the college.
Receive taxes of the district and notify the collectors in writing accordingly, and reconcile district cash with bank records, reporting monthly to the Board.
To coordinate the opening, tabulation, and evaluation of all bids in advance of regular and special Board meetings.
Execute a bond as required by law.
Deliver to his successor in office all monies, books, papers, securities, and property which are in his control.

ADOPTED: AUGUST 6, 1974
AMENDED: JANUARY 22, 2008 (INCORPORATED FORMER BOARD POLICIES 2330, 2340, 2350, 2351, AND 2360); NOVEMBER 24, 2015
REVIEWED: OCTOBER 2007; OCTOBER 12, 2015
LEGAL REF.: 110 ILCS 805/3-10 THROUGH 110 ILCS 805/3-24
CROSS REF.: BOARD POLICY 2121, 2130

The 91重口 Board of Trustees shall appoint legal counsel, who will serve at the pleasure of the Board.

ADOPTED: AUGUST 6, 1974
AMENDED: JANUARY 22, 2008
REVIEWED: OCTOBER 2007; OCTOBER 12, 2015
LEGAL REF.:
CROSS REF.:

91重口 is committed to fostering inclusive and representative governance by ensuring student participation in its Board of Trustees. The College affirms the importance of student perspectives in institutional decision-making and supports the inclusion of a student member on the Board. This policy reflects the College鈥檚 dedication to democratic principles, educational equity, and civic engagement.

The 91重口 Board of Trustees shall have one member who is a student enrolled in at least nine (9) credit hours at the College, and reside within District 530, and cannot be a full-time employee of 91重口. The student member shall be selected by campus-wide student referendum for a one-year term beginning on April 15 of each year.

The student member shall participate in all Board functions. The student member is allowed an advisory vote on all matters, but such a vote is not official. The student member may serve on Board committees, and attend executive sessions (when permitted), however their attendance does not constitute a quorum. The student member is encouraged to attend the annual Illinois Community College Board Student Leadership Institute and one of two regular meetings of the Student Advisory Committee each semester.

The student member will be entitled to a tuition waiver (tuition only — maximum of 15 hours per semester) during his/her term of office.

A student board member may run for a second term of office. A student may serve only two years as the student board member.

ADOPTED: AUGUST 6, 1974
AMENDED: APRIL 1, 1980; JUNE 8, 1982; FEBRUARY 27, 1996; JANUARY 22, 2008; MARCH 23, 2010; NOVEMBER 25, 2025
REVIEWED: OCTOBER 12, 2015; OCTOBER 20, 2025
LEGAL REF.: 110 ILCS 805/3-7.24
CROSS REF.: ADMINISTRATIVE PROCEDURE 812

91重口 shall ensure that all regular and special meetings of the full Board of Trustees are accessible to the public. These meetings will be recorded and archived, and accessible to the public via the 91重口 website.

In accordance with the Illinois Open Meetings Act, all Board members shall complete electronic Open Meetings Act (OMA) training provided by the Illinois Attorney General鈥檚 Public Access Bureau upon assuming office. Documentation of completion shall be maintained by the College.

A. NOTICE OF MEETINGS
Public notice of all meetings, whether open or closed to the public, shall be given as follows:

At the beginning of each fiscal or calendar year, the Board will give public notice of the schedule of its regular meetings stating the dates, times, and places of such meetings.
At least forty-eight (48) hours before the regular meeting, an agenda shall be posted at the College President鈥檚 Office, outside the Board meeting room, and on the College website. The requirement of a regular meeting agenda will not preclude the consideration of items not specifically set forth in the agenda.
Public notice of any special meeting, except a meeting held in the event of a bona fide emergency, or in the event of any rescheduled regular meeting, or in the event of any reconvened meeting, shall be given at least forty-eight (48) hours before such meeting. The notice shall include the agenda for the special, rescheduled, or reconvened meeting.
The requirement of a public notice of a reconvened meeting does not apply to any case where the meeting was open to the public and (1) it is to be reconvened within twenty-four (24) hours, or (2) an announcement of the time and place of the reconvened meeting was made at the original meeting, and there is no change in the agenda.
Notice of an emergency meeting shall be given as soon as practicable, but in any event, prior to the holding of such meeting, to any news medium which has filed an annual request for notice of meetings.
If a change is made in regular meeting days, notice of the change will be given at least ten (10)
days in advance in the same ways as specified for announcing the original schedule.

B. QUORUM
A majority of the voting membership of the Board shall constitute a quorum. If a quorum is present, a majority of the votes of the members voting on a measure shall determine the outcome, except where otherwise provided by law. The student member is not to be counted in determining a quorum.

C. PUBLIC RECORDING
Any person may record the proceedings at public meetings of 91重口 Board of Trustees by tape, film, or other means. However, because of the necessity and desirability of conducting orderly meetings, the following rules are prescribed to govern the right of individuals to make such recordings:

Request to record public meetings at 91重口 must be received at least 24 hours in advance of the scheduled meeting.
Technical arrangements for such recordings must be arranged and in place at least one hour before the scheduled time of the meeting.
Only the normal lighting in the Board meeting room will be allowed.
Noisy equipment will not be allowed in the Board meeting room.
The number of persons required to operate such recording equipment will be restricted to three persons.

C. PARLIAMENTARY PROCEDURE
Unless otherwise provided, the Board will conduct all its meetings according to the latest edition of Robert鈥檚 Rules of Order, Newly Revised, and use the procedure for governing board meetings where there are less than twelve (12) members present.

Members are not required to obtain the floor before making motions or speaking, which they can do while seated.
There is no limit to the number of times a member can speak to a question, and motions to close or limit debate generally should not be entertained.
Informal discussion of a subject is permitted while no motion is pending.
The Chairman can speak in discussion without rising or leaving the chair, can make motions, and usually votes on all questions.

D. ORDER OF BUSINESS
The order of business at all regular meetings shall be:

I. Call to Order
II. Roll Call
III. Approval of Previous Minutes
IV. Financial Report
V. Accounts Payable
VI. Recognition of Guests
VII. Opportunity for Public Comments/Questions
VIII. Board of Trustees Reports
IX . Group/Association Reports
X. Officers鈥� Reports
XI. Consent Agenda
XII. Old Business
XIII. New Business
XIV. Announcements
XV. Adjournment

The order of business may be changed, or items of business may be deleted by the Chairman. These modifications may be overruled by a majority vote of the Board members–including the Chairman–present.

E. CONSENT AGENDA
The agenda for all regular meetings of the College Board may contain one or more groupings of items referred to as 鈥淐onsent Agenda.鈥� These will be matters that the College Board discussed at a prior meeting and has indicated its willingness to approve and items similar in nature to those previously approved by the College Board and which, in the judgment of the president, appear to be routine and non-controversial.

All items on the Consent Agenda will be voted on in one motion but will be recorded individually by the Board鈥檚 secretary in the Board minutes.

The Chair of the Board will give any other Board member and members of the public during the Public Audience for Comments/Questions an opportunity to request the removal of any item from the Consent Agenda. Any item that is requested to be removed shall be removed from the Consent Agenda, and, once removed from the Consent Agenda, the item will be treated as a separate matter under either 鈥淥ld Business鈥� or 鈥淣ew Business鈥� as appropriate.

F. APPEARANCE OF THE PUBLIC BEFORE THE BOARD
The Board of Trustees will provide a reasonable opportunity for any person, or group, to speak to or ask relevant questions of the Board at any of its regular or special meetings (110 ILCS, 805/3-8). This policy shall be subject to reasonable constraints and shall not be used to thwart or disrupt the Board鈥檚 governing functions and responsibilities to the College.

Individuals giving the presentations will normally be recognized at the agenda item 鈥淧ublic Audience for Comments/Questions.鈥� The Board of Trustees reserves the right to change the order in which comments are received.
Unless otherwise waived by the Chair or a majority vote of the Board, presentation by any one individual will be limited to five minutes. If more than one individual is to speak on the same topic, presentations will be called in consecutive order.
The Chair, or the Board by majority vote, may terminate presentations that:
a. Are not relevant to the purpose of 91重口, or
b. Are repeats of matters already presented to the Board, or
c. Are clearly disruptive to the appropriate functioning of the Board.
The Board, at its sole option, may:
a. Comment on any presentations or respond to any questions.
b. Ask questions of the presenter.
c. Ask the administration to respond to any presentations or questions raised.

G. MINUTES
The Board shall keep written minutes of all of its meetings, whether open or closed and a verbatim record of all closed meetings in the form of an audio or video recording. Such minutes and/or recordings shall be written, maintained, and/or destroyed in accordance with the Illinois Open Meetings Act.

H. CLOSED SESSIONS
The Board may hold a meeting closed to the public or close a portion of the meeting to the public upon a majority vote of a quorum only for the specific exceptions contained in Section 2 of the Illinois Open Meetings Act. The vote of each member on the question of holding a meeting closed to the public and a citation of these specific exceptions which authorizes a closed session shall be stated at the time of the vote and shall be recorded and entered into the minutes of the meeting. No final action may be taken at a closed meeting.

ADOPTED: AUGUST 6, 1974
AMENDED: DECEMBER 7, 1981; JANUARY 22, 2008 (INCORPORATED FORMER BOARD POLICIES 2412, 2413, 2414, 2415, 2416, 2417, 2418, AND 2426); MARCH 22, 2016; OCTOBER 28, 2025
REVIEWED: OCTOBER 12, 2015; JANUARY 29, 2016; SEPTEMBER 15, 2025
LEGAL REF.: 5 ILCS 120/2 THROUGH 120/2A; 110 ILCS 805/3-8
CROSS REF.:

The Board meeting agenda with accompanying material for consideration and other pertinent information will be sent to each Board member four (4) working days prior to each meeting.

Any business matter or correspondence should be received by the President of the College or chairman of the Board by noon, seven (7) working days before the meeting in order to be included on the agenda.

However, the chairman may present a matter of urgent business received after the deadline, but no later than 48 hours prior to the meeting, for inclusion on the agenda.

ADOPTED: AUGUST 6,1974
AMENDED: APRIL 1, 1980; JANUARY 22, 2008; NOVEMBER 24, 2015
REVIEWED: OCTOBER 12, 2015
LEGAL REF.:
CROSS REF:

The formulation and adoption of written policy shall be the basic method by which the Board will exercise its leadership in the operation of the College.

The formal adoption of a policy shall be recorded in the minutes of the Board and in the Board Policy Manual. Only those written statements adopted and recorded shall be regarded as official Board policy.

Policies may be adopted and/or revised by a majority vote of the Board, provided such changes are proposed at least one (1) regular Board meeting before the vote is taken.

The Board recognizes the principle that individuals affected by policy decisions should have a part in the policy development process. To accomplish this, roles are assigned to various constituent groups to assist in policy development. These roles are:

Board of Trustees: Provides guidance and flexibility to the administrative staff in the development of policy proposals. The Board is the single policy-creating and approving body of the College.
Board Policy Committee: Recommends policy proposals to the Board of Trustees. Meets regularly to review policies and recommends needed updates to existing policies, deletion of obsolete policies, or required new policies; recommendations are based upon monitoring of new legislation, administrative regulations, negotiated contracts, actions of the Board, and agreed-upon best practices.
President: Recommends policy to the Board and to the Board Policy Committee.
Administrative Staff (including the President): Develops policy recommendations and provides an opportunity for input from appropriate constituent groups on contract and negotiable items, salary schedules, fringe benefits, working conditions, faculty load and assignments, faculty duties and responsibilities, academic freedom, grievance, and faculty reduction policy.
Shared Governance: Provides input to and advises the President and College administration regarding issues and concerns.
Students: Participate in policy development through the Student Senate, standing College committees, and student representation on the Board of Trustees.
Community Members: Through various committees and advisory groups, the College will provide an opportunity for community residents, businesses, state-supported and non-profit organizations to have input into College policy.

The foregoing notwithstanding, the administration may make changes to policy language without prior written notice or reading under the following circumstances:

a. in the event the title of a position at the College is changed, references in policies to that position can be changed to use the new title, so long as such change does not have any substantive effect on the policy;
b. in the event of a change of policy number systems or cross reference numbers, the numbers may be changed so long as no substantive change is made in the policy or its potential applicability;
c. in the event of a change of statutory citation, the statutory citation may be changed, provided no substantive change in law or policy is reflected by the change in the citation.

ADOPTED: AUGUST 6, 1974
AMENDED: JANUARY 22, 2008 (INCORPORATED FORMER BOARD POLICIES 2610, 2720, 2721, 2722, AND 2723); NOVEMBER 24, 2015; NOVEMBER 28, 2023
REVIEWED: OCTOBER 12, 2015; SEPTEMBER 19, 2023
LEGAL REF.:
CROSS REF.: ADMINISTRATIVE PROCEDURES 301, 304, 812

The establishment of policies for the governing of a community college district by the Board and the administration of these polices by the President calls for a high order of devotion, statesmanship, and integrity. It is of utmost importance for the good of the students in the College that the Board and the president work in an atmosphere of mutual trust and good will.

Principles basic to cooperation:

The Board will vest in the President the necessary authority and provide the office with appropriate personnel to carry out the role of chief executive officer of the College and its total administration, including accepting employee resignations on behalf of the Board of Trustees.
The Board will endeavor to give counsel and advice to the President regarding the administration of the school as it deems necessary or expedient, remembering always that Board members as individuals have no authority and only policies approved by the Board have force. The Board will adopt policy after receiving recommendations from the president.
The Board will require of the President such periodic reports as the Board deems necessary to keep it properly advised of the administration of the College. The President must be frank, honest, concise, and complete in these reports to the Board. Important College matters requiring Board action should be presented by the President to the Board as required and not in a semi-private way to individual members.
The Board will expect from the President recommendations for the welfare of the College. The President鈥檚 role will be that of providing educational leadership for the community college program of his community.
The Board will require of the President attendance at all Board meetings except at times when the President鈥檚 own employment may be under consideration or by mutual consent for a reason authorized by the Board.
The Board will employ, promote, transfer, or suspend personnel after consultation and upon recommendation by the President and will issue all orders affecting all employees through the President.
The Board will endeavor to develop ways and means of serving the community and of keeping it informed of the College program with the advice and cooperation of the President as their executive officer and professional advisor.
The Board will endeavor to thoroughly and constructively orient new Board members into the work of the Board and the educational program of the College with the assistance of the president.
In the College community, the Board should expect the President to assume all of the responsibility which the concept of citizenship conveys. The President should use the position of leadership to present the cause of community college education honestly and forthrightly and to further community goals compatible with and complimentary to those of the College.
The Board reserves unto itself all of its legal responsibilities for the operation of a good College including the right to reject any and all recommendations and the right to revise its policies, rules, and regulations from time to time to meet changing conditions.
Under the laws of the state of Illinois, the Board is the final authority on any controversial issue which cannot be resolved through the regularly constituted administrative channels. The Board is aware of and does recognize the right of judicial review.
The Board and the President shall have the educational welfare of the students of the College as basic criteria for evaluating any issue.
The Board, together with the President, has a moral obligation to provide such leadership and render such services as will give dignity to the teaching profession and learning process and will engender trust and confidence on the part of all citizens in American public higher education. It is their responsibility and obligation to work together for an increasingly effective program of education for all our people and insofar as is required of each to submerge personal ambition, prejudice, and desires to that end.

ADOPTED: AUGUST 6, 1974
AMENDED: JANUARY 22, 2008; NOVEMBER 24, 2015; JULY 16, 2025
REVIEWED: OCTOBER 12, 2015; MAY 19, 2025
LEGAL REF.:
CROSS REF.: BOARD POLICY 4110

To enrich lives through learning and community engagement.

ADOPTED: SEPTEMBER 3, 1968
AMENDED: APRIL 6, 1971; FEBRUARY 3, 1981; JANUARY 28, 1997; OCTOBER 24, 2000; JUNE 29, 2004; OCTOBER 25, 2004; JULY 26, 2022
REVIEWED: SEPTEMBER, 2013; JUNE 28, 2022
LEGAL REF.:
CROSS REF.:

91重口 believes in the inherent worth and dignity of the individual. Derived from that belief is the concept that education is important to the cultural, intellectual, and social enlightenment of the individual; that high-quality educational opportunities are the right of the citizens to whom the College belongs; and that education is vital to the area鈥檚 economic growth. Because our citizens have worth, dignity, and potential regardless of their age, economic status, or social station, the College assumes the obligation to serve its citizens through an open-admission concept with lifelong learning opportunities.

Within the limits of the College鈥檚 ability to attain and maintain a solid financial base, it is ready and eager to provide low-cost traditional and non-traditional education opportunities whenever, wherever, and however they are needed by the citizens to improve the quality of their lives.

ADOPTED: NOVEMBER 28, 2006
AMENDED:
REVIEWED: SEPTEMBER 2013; NOVEMBER 10, 2015
LEGAL REF.:
CROSS REF.:

The 91重口 community affirms the following core values are central to its institutional mission:

Student-Centered
We are committed to providing quality learning opportunities and assisting students at each step in their educational journey.

Integrity
We are committed to creating trust and confidence in our college community that acts with honesty and forthrightness, holding ourselves to high academic and ethical standards.

Respect
While recognizing and valuing the dignity and uniqueness of every person, we are committed to creating a positive community where everyone is appreciated and considered for their contributions and performance.

Community
We are committed to cultivating partnerships within the community for the mutual benefit of the College and the southern Illinois region.

Optimism
We are committed to looking at things with a positive eye and an open mind, trying to see the good in things first. Everything we do is with an effort to foster a positive environment even in the toughest challenges.

ADOPTED: NOVEMBER 28, 2006
AMENDED: SEPTEMBER 24, 2013; JULY 26, 2022
REVIEWED: NOVEMBER 10, 2015; JUNE 28, 2022
LEGAL REF.:
CROSS REF.:

Through innovation and equitable learning opportunities, 91重口 will be a College of excellence that inspires growth, cultivates learning, and promotes cultural understanding.

ADOPTED: NOVEMBER 28, 2006
AMENDED: OCTOBER 23, 2007; JULY 26, 2022
REVIEWED: SEPTEMBER 2013; NOVEMBER 10, 2015; JUNE 28, 2022
LEGAL REF.:
CROSS REF.:

91重口 recognizes that an ethnically, racially and culturally diverse composition of students and faculty enhances the education of all students, and we, as educators, have a responsibility to provide a variety of learning opportunities which will prepare our students for success in a global environment.

We submit that inclusive excellence extends direct and indirect benefits to our college community through a free exchange of ideas and perspectives and a deeper empathy and respect for those of different racial, ethnic, and cultural groups. Our faculty, staff, administration, and students are encouraged to support learning by expanding the opportunity and quality of diverse encounters and experiences.

Diverse learning environments positively affect students鈥� critical thinking skills, civic commitment, and preparation for work in a global environment. In order to enrich the lives of those in our community, 91重口 is committed to the advancement of equity and firmly grounded in allegiance to our core values of student-centered, integrity, respect, community, and optimism.

ADOPTED: JUNE 24, 2014
AMENDED: JULY 26, 2022 (CORE VALUES UPDATED PER APPROVED STRATEGIC PLAN)
REVIEWED: NOVEMBER 10, 2015
LEGAL REF.:
CROSS REF.: BOARD POLICIES 3110; 3112

Within the scope of his/her duties and responsibilities, the 91重口 faculty member, as a citizen and a member of a learned profession, has both the right and obligation to adequately investigate and present to his/her students the available information pertaining to a given question. It is the responsibility of the faculty member to identify his/her own personal viewpoint on controversial issues should they arise in the course of relevant discussion.

Students, having learned the differences and similarities between facts and opinions, are free to arrive at their own conclusions.

Outside the college realm, faculty members speak and write as citizens and should be free from institutional censorship or discipline. The faculty member recognizes, however, that the public may judge his/her profession and institution by his/her remarks, both oral and written. Therefore, at all times, the faculty member should be accurate, show respect for the opinion of others, and make every effort to indicate that he/she communicates as an individual citizen, not as an institutional spokesman.

The Board of Trustees recognizes its responsibility to encourage the search for and analysis of knowledge and to protect the academic freedom of its faculty and students to pursue such search and analysis.

ADOPTED: JANUARY 4, 1972
AMENDED:
REVIEWED: NOVEMBER 10, 2015
LEGAL REF.:
CROSS REF.:

Purpose
Curriculum development at 91重口 is a shared responsibility of discipline and program faculty and academic leaders. All curriculum will comply with the requirements of the Illinois Community College Board (ICCB), the Illinois Board of Higher Education (IBHE), and, when applicable, the Higher Learning Commission (HLC).

Principles

Curriculum reflects and supports the mission and vision of the College.

Curriculum aligns with Institutional Goals and Strategic Plan.
Curriculum is purposeful, intentional, and designed to promote student success.
Curriculum is current and relevant, reflecting industry standards, transfer requirements, and labor market needs.
Curriculum is grounded in sound learning theory and curriculum design principles.
Curriculum incorporates active learning strategies that maximize student engagement.
Curriculum provides clear and viable pathways into, through, and beyond programs.
Curriculum aligns content, learning resources, and authentic assessment with student learning outcomes across all modes of delivery.
Curriculum is developed at an appropriate level of rigor consistent with the academic degrees and certificates offered by the College.

Process
Additions and changes to the academic program may be suggested by any person associated with the College, including individual citizens or advisory groups in the district.

Proposals should be submitted through the appropriate channels for approval, including (but not limited to):

Curriculum and Instruction Committee
Appropriate Assistant Provost
Provost
President (if appropriate)
Board of Trustees (if appropriate)

Final approval by ICCB or IBHE may be required pursuant to state law. All new courses must be approved by the Curriculum and Instruction Committee and ICCB. All new programs must be approved by the Curriculum and Instruction Committee, Board of Trustees, ICCB, IBHE, and, when applicable, HLC.

Curriculum will be developed by faculty and academic leaders or, when external expertise is required, by qualified practitioners or academic specialists working under the direction and authority of faculty.

Faculty and academic leaders will engage external stakeholders to assess program feasibility, including need, cost, and quality, as outlined in the ICCB Program Approval Manual and applicable external accrediting entities.

Once a feasibility study has confirmed the need for a new course or program and received approval from the appropriate academic administrator, all course and program development and implementation will follow the approval process established in the 91重口 Course & Curriculum Submission Handbook.

Information and processes for creation or modification of academic programs can be found in the 91重口 Curriculum and Instruction Handbook.

ADOPTED: JANUARY 10, 1974
AMENDED: APRIL 1, 1980; MARCH 13, 1989; JANUARY 26, 2016; MARCH 25, 2026
REVIEWED: NOVEMBER 10, 2015; FEBRUARY 17, 2026
LEGAL REF.: HIGHER EDUCATION ACT OF 1965: 20 U.S.C. 搂 1001 ET SEQ.; AMERICANS WITH DISABILITIES ACT (ADA): 42 U.S.C. 搂 12101 ET SEQ.; 28 C.F.R. 搂 35, 搂 36; FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA): 20 U.S.C. 搂 1232G; 34 C.F.R. PART 99; TITLE IX OF THE EDUCATION AMENDMENTS OF 1972: 20 U.S.C. 搂 1681 ET SEQ.; 34 C.F.R. PART 106; TITLE VI OF THE CIVIL RIGHTS ACT OF 1964: 42 U.S.C. 搂 2000D ET SEQ.; UNIFORMED SERVICES EMPLOYMENT AND REEMPLOYMENT RIGHTS ACT (USERRA): 38 U.S.C. 搂 4301 ET SEQ.; FAMILY AND MEDICAL LEAVE ACT (FMLA): 29 U.S.C. 搂 2601 ET SEQ.; VIOLENCE AGAINST WOMEN ACT (VAWA): 34 U.S.C. 搂 12291 ET SEQ.; GUN-FREE SCHOOL ZONES ACT: 18 U.S.C. 搂 922(Q); AGE DISCRIMINATION ACT OF 1975: 42 U.S.C. 搂 6101 ET SEQ.; 34 C.F.R. 搂 110; ILLINOIS PUBLIC COMMUNITY COLLEGE ACT: 110 ILCS 805/; FREEDOM OF INFORMATION ACT (FOIA): 5 ILCS 140/; OPEN MEETINGS ACT (OMA): 5 ILCS 120/; ILLINOIS EDUCATIONAL LABOR RELATIONS ACT: 115 ILCS 5/; ILLINOIS MILITARY LEAVE OF ABSENCE ACT: 5 ILCS 325/; ILLINOIS VICTIMS鈥� ECONOMIC SECURITY AND SAFETY ACT (VESSA): 820 ILCS 180/; PREVENTING SEXUAL VIOLENCE IN HIGHER EDUCATION ACT: 110 ILCS 155/; ILLINOIS FIREARM CONCEALED CARRY ACT: 430 ILCS 66/1 ET SEQ.; ILLINOIS CRIMINAL CODE 鈥� TRESPASS TO STATE SUPPORTED LAND: 720 ILCS 5/21-6; ICCB SYSTEM RULES MANUAL: 23 ILL. ADM. CODE 搂 1501 (INCLUDING CREDIT HOUR CALCULATION, PROGRAM APPROVAL, DATA REPOSITORY, SHARED DATA AGREEMENTS, REPORTING REQUIREMENTS, AND ARTICULATION PROCEDURES); ICCB ACADEMIC GUIDELINES; ICCB INSTITUTIONAL ACCOUNTABILITY FRAMEWORK; ILLINOIS BOARD OF HIGHER EDUCATION ACT: 110 ILCS 205/; IBHE PROGRAM APPROVAL AND REVIEW PROCESS; HIGHER LEARNING COMMISSION (HLC) REQUIREMENTS: CRITERIA FOR ACCREDITATION: HLC POLICY CRRT.B.10.010; ASSUMED PRACTICES: HLC ASSUMED PRACTICES D.7; FEDERAL COMPLIANCE REQUIREMENTS
CROSS REF.: ADMINISTRATIVE PROCEDURE 302

General Advisory Committee
The General Advisory Committee for Career Education is composed of representatives of business, industry, and labor in a variety of occupational areas in the College district. The members are appointed by the President upon recommendation of the Assistant Provost for Academic Affairs. The length of membership is three (3) years, with one-third of the membership being replaced each year. The committee will meet at least two (2) times per year.

The duties and responsibilities of this committee are:

To review and evaluate existing programs.
To consider and recommend new programs to the appropriate administrators.
To assist in the development of the one-year and five-year annual plan for vocational education.
To perform liaison activities between 91重口 and citizens of their communities in gathering and disseminating information concerning college programs.

Program Advisory Committee
A Program Advisory Committee is composed of representatives of management and labor in a specific occupational area from the college district. The members are appointed by the President upon the recommendation of the Assistant Provost and serve a three-year term.

The duties and responsibilities of this committee are:

To meet as necessary to aid in development of programs.
To review and respond to a yearly status report from the program coordinator.
To review and evaluate the program they represent a minimum of one (1) time every three (3) years.
To perform liaison activities between 91重口 and citizens of their communities in gathering and disseminating information concerning the college program they represent.

ADOPTED: APRIL 1, 1980
AMENDED: JUNE 8, 1982; NOVEMBER 26, 2013
REVIEWED: OCTOBER 9, 2013
LEGAL REF.:
CROSS REF.: ADMINISTRATIVE PROCEDURE 304

The semester system shall be in effect for 91重口.

ADOPTED: MAY 7, 1968
AMENDED: JUNE 5, 1973
REVIEWED: NOVEMBER 10, 2015
LEGAL REF.:
CROSS REF.:

Purpose
Illinois community colleges must maintain a comprehensive Academic Continuity Plan to address modifications to academic terms in the event of emergencies. This plan must align with Illinois Community College Board (ICCB) standards, relevant Illinois statutes, and best practices followed by other Illinois community colleges. Additionally, this plan must be reviewed and approved by the Board of Trustees.

Policy
In the event that 91重口 (91重口) experiences an emergency necessitating the closure of campus and an extended disruption of academic operations, the College will respond using one or more of the following measures in accordance with Illinois state law and ICCB guidelines:

Extension of the Instructional Calendar
o Additional instructional days may be added to the calendar if closures extend beyond the allocated emergency days.
Utilization of Learning Management Systems (LMS)
o Faculty will be required to implement remote learning options through the College鈥檚 approved LMS to ensure continuity of instruction during campus closure periods.
Modification of Final Exam Schedules
o The College may condense the final exam period to accommodate all courses on a modified schedule.
o In cases of prolonged closure, the College may cancel final exams to prioritize course completion and accreditation requirements.
Alternative Scheduling for Contact-Hour Programs
o Programs with state-mandated contact hour requirements (e.g., clinicals, labs, vocational training) may implement weekend, evening, or alternative meeting schedules to fulfill instructional obligations.
Alternative Instructional Locations
o The College will coordinate with local institutions, public facilities, and partner organizations to secure alternate locations for in-person instruction if feasible and necessary.
Emergency Communication & Notification
o The College will notify faculty, staff, and students of any modifications to the Instructional Calendar within seven (7) days of resuming normal operations. Updates will be provided via official College communication channels, including email, website announcements,
and emergency alert systems.

Review & Compliance
This policy will be reviewed biennially to ensure compliance with ICCB regulations and Illinois state statutes. Any amendments must be approved by the Board of Trustees and communicated to the College community.

ADOPTED: NOVEMBER 28, 2017
AMENDED: JULY 16, 2025
REVIEWED: OCTOBER 11, 2017; MAY 19, 2025
LEGAL REF.: ILLINOIS PUBLIC COMMUNITY COLLEGE ACT (110 ILCS 805/); Illinois Community College Board (ICCB) Academic Guidelines
CROSS REF.: Instructional Calendar, Emergency Response Plan

In the event that 91重口 (91重口) faces permanent closure, the College is committed to ensuring the secure storage, transfer, and ongoing accessibility of all essential institutional records, student academic records, financial assets, and other critical information.

91重口 will comply with all applicable state and federal regulations, as well as the Higher Learning Commission (HLC) Assumed Practice D.7, to protect the interests of students, employees, and stakeholders.

The College will establish formal agreements with appropriate state agencies or designated custodians to ensure that academic records and other required documents remain accessible to students and authorized parties after closure.

Procedures for the orderly transfer of funds, records, and information will be developed and maintained as part of the College鈥檚 Academic Continuity Plan.

ADOPTED: NOVEMBER 25, 2025
AMENDED:
REVIEWED: OCTOBER 20, 2025
LEGAL REF.: HLC ASSUMED PRACTICES D.7; FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA) 鈥� 20 U.S.C. 搂 1232G; 34 CFR PART 99; TITLE IX OF THE EDUCATION AMENDMENTS OF 1972 鈥� 20 U.S.C. 搂 1681 ET SEQ.; 34 CFR PART 106 TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 鈥� 42 U.S.C. 搂 2000D ET SEQ.; AMERICANS WITH DISABILITIES ACT (ADA) 鈥� 42 U.S.C. 搂 12101 ET SEQ.; UNIFORMED SERVICES EMPLOYMENT AND REEMPLOYMENT RIGHTS ACT (USERRA) 鈥� 38 U.S.C. 搂 4301 ET SEQ.; GUN-FREE SCHOOL ZONES ACT 鈥� 18 U.S.C. 搂 922(Q); FAMILY AND MEDICAL LEAVE ACT (FMLA) 鈥� 29 U.S.C. 搂 2601 ET SEQ.; VIOLENCE AGAINST WOMEN ACT (VAWA) 鈥� 34 U.S.C. 搂 12291 ET SEQ.; HIGHER EDUCATION ACT OF 1965 鈥� 20 U.S.C. 搂 1001 ET SEQ.; ILLINOIS PUBLIC COMMUNITY COLLEGE ACT 鈥� 110 ILCS 805/; ILLINOIS EDUCATIONAL LABOR RELATIONS ACT 鈥� 115 ILCS 5/; ILLINOIS MILITARY LEAVE OF ABSENCE ACT 鈥� 5 ILCS 325/; ILLINOIS VICTIMS鈥� ECONOMIC SECURITY AND SAFETY ACT (VESSA) 鈥� 820 ILCS 180/; PREVENTING SEXUAL VIOLENCE IN HIGHER EDUCATION ACT 鈥� 110 ILCS 155/; ILLINOIS FIREARM CONCEALED CARRY ACT 鈥� 430 ILCS 66/1 ET SEQ.; ILLINOIS CRIMINAL CODE 鈥� TRESPASS TO STATE SUPPORTED LAND 鈥� 720 ILCS 5/21-6; ICCB SYSTEM RULES MANUAL 鈥� CREDIT HOUR CALCULATION 鈥� 23 ILL. ADM. CODE 搂 1501.309; ICCB ACADEMIC GUIDELINES 鈥� REFERENCED IN 3250 ACADEMIC CONTINUITY PLAN; ICCB INSTITUTIONAL ACCOUNTABILITY FRAMEWORK 鈥� REFERENCED IN ICC-FY24-INSTITUTIONAL-ACCOUNTABILITY-REPORT;
CROSS REF.: BOARD POLICY 3250, 4330; ADMINISTRATIVE PROCEDURE 364, 364.A

The legal name of the institution is 91重口, Community College District Number 530, Counties of Jackson, Williamson, Franklin, Perry, and Randolph, and State of Illinois.

The only acceptable variations of the legal name in formal written and oral communication are 鈥�91重口鈥� or 鈥�91重口.鈥� Other variations of the name may be misleading, confusing, and/or detrimental to the image of the College.

The College colors are blue and gray. The College nickname is 鈥淰olunteers.鈥� The College mascot is the Army mule.

Any questions or concerns regarding this policy shall be submitted to the Assistant Vice-President for Marketing, Communications, and Public Relations. If necessary, final decisions may be made by the College officers and/or the Board of Trustees.

ADOPTED: AUGUST 5, 1968
AMENDED: DECEMBER 3, 1980; NOVEMBER 7, 1986; JANUARY 26, 2016
REVIEWED: NOVEMBER 10, 2015
LEGAL REF.:
CROSS REF.:

The official seal of 91重口 is:

The official seal is considered the most formal symbol of the institution and may be used only for documents and publications that represent the official business of 91重口. It may be displayed on diplomas and certificates and printed pieces of the highest official rank. Discretion as to the use of the official seal rests with the Board of Trustees.

ADOPTED: JUNE 3, 1969
AMENDED: JANUARY 26, 2016
REVIEWED: NOVEMBER 10, 2015
LEGAL REF.:
CROSS REF.:

The official logo of 91重口 is:

The College logo is a vital part of 91重口鈥檚 brand and image. To maintain consistency in printed materials and to preserve the logo鈥檚 integrity, it should not be altered or modified.

The College logo is protected by copyright, and all uses on t-shirts, posters, or other promotional items must be approved by the Assistant Vice-President of Marketing, Communications, and Public Relations.

Other decisions regarding acceptable use of the logo rest with the Assistant Vice-President of Marketing, Communications, and Public Relations and ultimately with the College President and/or Board of Trustees.

ADOPTED: JUNE 3, 1969
AMENDED: JANUARY 26, 2016
REVIEWED: NOVEMBER 10, 2015
LEGAL REF.:
CROSS REF.:

The official flag of 91重口 will be the college seal in blue on a gray background with the quotation 鈥淭o Education Must We Look,鈥� from a speech by General John A. Logan, inscribed in blue beneath the seal.

To Education Must We Look

ADOPTED: NOVEMBER 17, 1986
AMENDED:
REVIEWED: NOVEMBER 10, 2015
LEGAL REF.:
CROSS REF.:

鈥淎lma Mater鈥� written by Karen Sala is adopted as the 91重口 Alma Mater.

The Student Handbook and College Catalog are recognized as official publications of 91重口.

When approved by the officers of the College, other publications, flyers, and brochures may be used for specific purposes.

ADOPTED: SEPTEMBER 3, 1974
AMENDED: NOVEMBER 17, 1986; JANUARY 26, 2016; APRIL 26, 2022; AUGUST 26, 2025
REVIEWED: NOVEMBER 10, 2015; MARCH 7, 2022; JUNE 16, 2025
LEGAL REF.: ILLINOIS FREEDOM OF INFORMATION ACT (5 ILCS 140)
CROSS REF.: BOARD POLICY 8310

The Board of Trustees encourages the establishment of and participation of students in clubs, organizations, and extracurricular activities that serve as an extension of the College鈥檚 academic programs or that otherwise relate to the overall mission of 91重口 and the welfare of the students.

All such clubs, organizations, and activities are to be recognized by the Provost through the Director of Enrollment Management and the Assistant Provost for Student Affairs. Regular College procedures for budgeting and expending funds are to be utilized for all student clubs, organizations, and extracurricular activities.

ADOPTED: APRIL 1, 1980
AMENDED: MARCH 11, 1985; MAY 27, 2014; SEPTEMBER 30, 2016; AUGUST 1, 2024 (TITLE UPDATE)
REVIEWED: NOVEMBER 10, 2015
LEGAL REF.:
CROSS REF.: ADMINISTRATIVE PROCEDURES 808

91重口 is committed to maintaining a safe and secure environment for all students, employees, and visitors by strictly prohibiting the possession, use, or display of firearms and weapons on any College-owned or controlled property, including vehicles and off-site College-sponsored events, regardless of permit status, except in narrowly defined circumstances involving law enforcement, authorized educational programs, or specific College-sanctioned events.

The College will post signs at all building and real property entrances indicating the campus policy. Violations of this policy will result in disciplinary action or legal enforcement in accordance with applicable state and federal laws.

If any provision of this policy is found to be invalid or unenforceable under applicable law, such invalidity shall not affect the remaining provisions, which shall continue in full force and effect.

ADOPTED: MARCH 25, 2014
AMENDED: OCTOBER 28, 2025
REVIEWED: SEPTEMBER 15, 2025
LEGAL REF.: ILLINOIS FIREARM CONCEALED CARRY ACT (430 ILCS 66/1 ET SEQ.); Gun-Free School Zones Act (18 U.S.C. 搂 922(q)); Illinois Criminal Code (720 ILCS 5/21-6); New Jersey v. T.L.O., 469 U.S. 325 (1985);
CROSS REF.: STUDENT CODE OF CONDUCT; 91重口 EMPLOYEE HANDBOOK

91重口 is committed to adhering to all federal, state, and college policies when it comes to equal opportunity. The College prohibits discrimination and harassment. This commitment extends to all aspects of the College’s operations, including admissions, employment, and access to College programs and activities.

ADOPTED: MARCH 8, 1976
AMENDED: APRIL 9, 1990; NOVEMBER 22, 1994; JANUARY 24, 1995; NOVEMBER 14, 1995; JUNE 23, 1998; APRIL 25, 2000; AUGUST 23, 2011; MAY 27, 2014; NOVEMBER 22, 2016; AUGUST 26, 2025
REVIEWED: SEPTEMBER 21, 2016; NOVEMBER 7, 2016; JUNE 16 2025
LEGAL REF.: EQUAL EMPLOYMENT OPPORTUNITY ACT OF 1972 (42 U.S. CODE 搂搂 2000E-2000E-8 [1, 2], 5 U.S.C. 搂 5108 [1, 8]); AMERICANS WITH DISABILITIES ACT (42 U.S.C. 12101 ET SEQ.); TITLE VII OF THE CIVIL RIGHTS ACT OF 1964 (42 U.S.C. 搂搂 2000E-2000E17); AGE DISCRIMINATION IN EMPLOYMENT ACT (29 U.S.C. 搂 621-634); EQUAL PAY ACT (29 CFR PART 1620); ILLINOIS HUMAN RIGHTS ACT (775 ILCS 5/1 ET SEQ.)
CROSS REF.: BOARD POLICIES 3511, 5110, 5290, 8312, 8310; ADMINISTRATIVE PROCEDURES 501, 502A, 503, 807

Purpose
91重口 is committed to providing equal access to all programs, services, activities, and facilities for students, employees, and visitors with disabilities, in compliance with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, and all applicable federal and state laws.

This policy affirms the College鈥檚 dedication to fostering an inclusive environment that promotes full participation and equal opportunity.

Scope
This policy applies to everyone that utilizes the 91重口 Campus, including but not limited to students, employees, applicants, volunteers, and visitors, across all College-owned, leased, or controlled properties, as well as digital and online environments.

Policy Statement

The College prohibits discrimination on the basis of disability in all aspects of its operations, including admissions, employment, academic programs, activities, services, and facilities.
The College will provide reasonable accommodation(s) and academic adjustments to qualified individuals with disabilities to ensure equal access and participation, unless doing so would fundamentally alter the nature of a program or impose an undue hardship.
The College is committed to ensuring that all digital content, instructional materials, and technology platforms are accessible in accordance with recognized standards.

ADOPTED: MARCH 25, 2026
AMENDED:
REVIEWED: FEBRUARY 17, 2026
LEGAL REF.: AMERICANS WITH DISABILITIES ACT OF 1990 (ADA) (42 U.S.C. 搂搂 12101鈥�12213); ADA AMENDMENTS ACT OF 2008 (ADAAA) (PUB. L. NO. 110-325, 122 STAT. 3553 (2008)); SECTION 504 OF THE REHABILITATION ACT OF 1973 (29 U.S.C. 搂 794); TITLE II OF THE CIVIL RIGHTS ACT OF 1964 (42 U.S.C. 搂 2000A ET SEQ.); INDIVIDUALS WITH DISABILITIES EDUCATION ACT (IDEA) (20 U.S.C. 搂搂 1400鈥�1482); WEB CONTENT ACCESSIBILITY GUIDELINES (WCAG); 28 C.F.R. PART 35; 28 C.F.R. PART 36; 34 C.F.R. PART 104; 29 C.F.R. PART 1630; ILLINOIS HUMAN RIGHTS ACT (775 ILCS 5/); ILLINOIS ACCESSIBILITY CODE (71 ILL. ADM. CODE 400)
CROSS REF.: BOARD POLICY 4310; ADMINISTRATIVE PROCEDURE 310, 416, 417, 503, 807, 810

91重口 (91重口) provides electronic mail, internet access, and other electronic media and equipment as business and educational tools to facilitate timely and efficient conduct of college business.

Authorized users must comply with all state, federal, and local laws and regulations. Violations of this policy may result in disciplinary action, including termination of employment, expulsion from school, and/or legal action.

All users must comply not only with College policies and applicable laws but also with the terms and conditions of service and any user agreements associated with the electronic resources, platforms, or applications they access. Failure to adhere to these agreements may result in suspension of access, disciplinary action, and/or legal consequences.

ADOPTED: MARCH 14, 1988
AMENDED: JUNE 23, 1998; NOVEMBER 26, 2013; NOVEMBER 25 2025
REVIEWED: OCTOBER 20, 2025
LEGAL REF.: 5 ILCS 420/1-101 ET SEQ.; STATE OF ILLINOIS DEPARTMENT OF INNOVATION & TECHNOLOGY ACCEPTABLE USE POLICY; ILLINOIS HUMAN RIGHTS ACT; TITLE VII OF THE CIVIL RIGHTS ACT OF 1964;
CROSS REF.: ADMINISTRATIVE PROCEDURE 361

91重口 is committed to safeguarding all confidential and sensitive information assets entrusted to the institution. Through this policy, the College establishes a comprehensive framework to detect, prevent, and mitigate identity theft and related security risks.

All members of the College community鈥攊ncluding employees, service providers, and affiliates鈥攁re expected to uphold these standards and comply with applicable laws and regulations. The College will maintain procedures to ensure ongoing protection, compliance, and prompt response to any incidents involving identity theft or misuse of personal information.

Biometric Information Privacy
91重口 recognizes its obligations under the Illinois Biometric Information Privacy Act (BIPA), 740 ILCS 14/1 et seq. The College will not collect, capture, purchase, receive, or otherwise obtain an individual鈥檚 biometric identifiers or biometric information unless:

The individual is first informed in writing that such information is being collected or stored;
The individual is informed in writing of the specific purpose and length of term for which the biometric information is being collected, stored, and used; and
The College receives a written release from the individual authorizing the collection, storage, and use of such information.

The College will not sell, lease, trade, or otherwise profit from any individual鈥檚 biometric information. Biometric information will not be disclosed without the individual鈥檚 consent, unless required by law.

The College will develop and make publicly available a written policy establishing a retention schedule and guidelines for permanently destroying biometric information when the initial purpose for collection has been satisfied or within three years of the individual鈥檚 last interaction with the College, whichever occurs first.

All biometric information will be stored, transmitted, and protected using a reasonable standard of care and in a manner that is the same as or more protective than the manner in which the College protects other confidential and sensitive information.

ADOPTED: NOVEMBER 24, 2009
AMENDED: SEPTEMBER 24, 2024 (FORMER BP 3367); NOVEMBER 25, 2025
REVIEWED: OCTOBER 20, 2025
LEGAL REF.: FEDERAL TRADE COMMISSION RED FLAGS RULE (16 C.F.R. 搂 681.2); FAIR AND ACCURATE CREDIT TRANSACTION ACT (FACT ACT) OF 2003 (15 U.S.C. 搂 1681M(E); 16 C.F.R. 搂 681.2); ILLINOIS BIOMETRIC INFORMATION PRIVACY ACT (740 ILCS 14/1 ET SEQ.); ILLINOIS IDENTITY THEFT LAW (720 ILCS 5/16-30)
CROSS REF.: ADMINISTRATIVE PROCEDURE 362

91重口 (91重口) supports the need for a strong presence on social media. The College encourages departments, programs, clubs, and organizations to be active on social media to build online awareness of the College鈥檚 events, activities, and accomplishments. These platforms are used to build a sense of community and communicate with 91重口鈥檚 key audiences, including prospective students, parents, alumni, and community members.

Purpose
The purpose of this policy is to provide guidelines for the appropriate use of social media by 91重口鈥檚 administrators, faculty, staff, students, and alumni to ensure that all communications are professional, respectful, and in compliance with legal and regulatory requirements.

Scope
This policy applies to all official 91重口 social media sites and approved accounts managed by specific individuals who have been given administrative credentials.

Delegation of Responsibilities
The President of 91重口 shall have the authority to delegate responsibilities related to social media management. This includes approving individuals who will have administrative credentials to post on official College social media sites and overseeing the implementation of this policy. The specific implementation of these procedures is detailed in Administrative Procedure 367.

ADOPTED: JANUARY 24, 2017
AMENDED: SEPTEMBER 24, 2024 (FORMER BP 3368); AUGUST 26, 2025
REVIEWED: JUNE 16, 2025
LEGAL REF.: FIRST AMENDMENT CONSIDERATIONS FOR PUBLIC INSTITUTIONS; ILLINOIS RIGHT TO PRIVACY IN THE WORKPLACE ACT (820 ILCS 55/); FERPA (IF STUDENT INFORMATION IS SHARED)
CROSS REF.: BOARD POLICY 3610, ELECTRONIC USE; ADMINISTRATIVE PROCEDURE 367

91重口 is committed to enhancing the quality of campus life by integrating the best technology practices of safety and security. The utilization of security cameras is a critical component of a comprehensive security program. Camera coverage of public areas is intended to provide the Campus with a valuable resource for investigating crimes, accidents, and other incidents which occur on campus.

The College’s Policy applies to all members of the College community, including students, employees, contractors, visitors, and third parties, whenever the misconduct occurs on College property or off College property in the event that the conduct was in connection with a College or College-recognized program or activity, or otherwise has a connection to the College.

The College鈥檚 established procedures for implementing this Policy are outlined in Administrative Procedure 415.

ADOPTED: SEPTEMBER 26, 2017
AMENDED: MARCH 25, 2025
REVIEWED: JANUARY 28, 2025
LEGAL REF.: 720 ILCS 5/26-4; 740 ILCS 14/15; 5 ILCS 140/7; 20 U.S.C. 搂 1232G (FERPA); 18 U.S.C. 搂 1801
CROSS REF.: ADMINISTRATIVE PROCEDURE 415

91重口 is committed to providing public access to its records in compliance with the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq., and relevant federal laws.

Requests for inspection or copies shall be made in writing and directed to the public body. Written requests may be submitted to a public body via personal delivery, mail, telefax, or other means available to the public body. The College does not accept verbal requests for records. The College will process requests promptly, ensuring that records are inspected or provided in the requested format, subject to applicable fees for labor and materials.

Personal data will be protected in accordance with the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. 搂 1232g, and other relevant laws.

ADOPTED: SEPTEMBER 10, 1990
AMENDED: SEPTEMBER 30, 2016; AUGUST 26, 2025
REVIEWED: JUNE 16, 2025
LEGAL REF.: ILLINOIS FREEDOM OF INFORMATION ACT (5 ILCS 140/1 ET SEQ.); FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA) (20 U.S.C. 搂 1232G);
CROSS REF.: ADMINISTRATIVE PROCEDURE 340

GENERAL RESPONSIBILITIES
The President is responsible to the Board of Trustees for the total operation of the College, including the recommendation of administrative policies and the administration of the College according to established
purposes and policies.

SPECIFIC DUTIES

The President shall be the executive officer and authorized representative of the Board of Trustees.
The President shall prepare and recommend to the Board the adoption of policies relating to the
objectives, organization, and operation of the College.
The President shall develop and recommend salaries.
The President shall report and recommend policies with appropriate input from students and staff.
The President shall prepare and submit an annual budget and recommend necessary budget
changes.
The President shall recruit and recommend the appointment, reclassification, or dismissal of staff
members/all personnel.
The President shall make recommendations about the maintenance and improvement of buildings
and grounds, including new facilities.
The President shall recommend the purchase of materials or services not specified in the annual
budget.
The President shall establish fees, develop budgets, and employ consultants, speakers, and leaders
to organize and conduct College-sponsored seminars, workshops, or conferences. Every effort
should be made to make such activities self-supporting by generating the money from participant
fees.
The President shall stimulate and direct the planning and implementation of new programs.
The President shall serve as the final staff authority for the resolution of individual student, student
group, or staff problems.
The President shall be responsible for disseminating information to the public and representing the
College to the community and local, state, and national leaders.
The President shall promote the cultural and social activities of the College, serving as host on
appropriate occasions, both within and outside the College.
The President shall arrange for the College to be represented at functions involving other
educational institutions, educational organizations, state agencies, and legislative bodies.
The President shall participate in local, state, regional, and national organizations active in the field
of education, especially at the community college level.
Duties of the President 4110
The President shall be responsible for preparing and submitting reports required by governmental
and educational authorities.
The President shall be responsible for the evaluation of the College.
The President shall prepare and submit annual and special reports on the state of the College.
In the absence of the President, the President鈥檚 designee will serve as acting President. In the
event that no designee has been named, the Provost will serve as acting President.
In case of emergency or if it should be in the best interest of the College, the President may
declare a holiday, notifying faculty, staff, and students accordingly.
The President is authorized to commit the College to a grant or project or accept a grant award on
behalf of the Board.
The President shall coordinate with and act as a liaison to the 91重口 Foundation
and participate in fundraising efforts.
The President has broad discretionary authority to act within the policies approved by the Board.

ADOPTED: JUNE 4, 1968
AMENDED: APRIL 1, 1980; NOVEMBER 24, 2015; SEPTEMBER 30, 2016 (TITLES); APRIL 27, 2021
REVIEWED: OCTOBER 12, 2015; MARCH 11, 2021
LEGAL REF.:
CROSS REF.: BOARD POLICY 2810

91重口 has a clearly defined organizational structure consisting of the President and Executive Administrators who sit on the President’s Executive Council. The President is the Chief Executive Officer directly responsible to the Board of Trustees and serves as the College’s chief representative in the community.

In accordance with the Illinois Public Community College Act and Board Policy 4110, the President executes directly or by delegation all executive and administrative duties necessary for the efficient operation of the College. Each position necessary to implement the mission and policies of the Board is described in an approved job description on file in the College’s Office of Human Resources.

The College’s organizational chart presents a detailed outline of reporting structures beginning with the Board of Trustees and President and continuing through all the divisions of the College. The most current version of the organizational chart shall be maintained in the College’s Administrative Procedures Manual on the College’s website.

ADOPTED: APRIL 1, 1980
AMENDED: JANUARY 8, 1982; MARCH 11, 1985; JANUARY 27, 2004; NOVEMBER 24, 2015; APRIL 27, 2021; MARCH 22, 2022
REVIEWED: OCTOBER 12, 2015; MARCH 11, 2021; FEBRUARY 10, 2022
LEGAL REF.:
CROSS REF.: ADMINISTRATIVE PROCEDURE 401, ORGANIZATIONAL CHART
(ADMIN. PROCEDURES 402-404 MOVED FROM ADMIN. PROCEDURE TO SPECIFIC JOB DESCRIPTIONS MAINTAINED IN THE OFFICE OF HUMAN RESOURCES.)

In accordance with Illinois law and to benefit 91重口, the College may accept gifts, grants, or legacies from any source when made for community college purposes. When any such gift, grant, or legacy from any source is in the form of real estate with or without buildings, it must be accepted or rejected by the Board of Trustees upon recommendation of the administration after an administrative evaluation of the real estate or real property has been made in a way prescribed by administrative policy.

All other gifts, grants, or legacies of unencumbered cash, useful equipment, personal services, or other such donations that benefit the College may be accepted by the administration and utilized by the institution in the completion of its mission.

The sale or other disposal of any unneeded real property accepted by the Board of Trustees must also be approved by the Board of Trustees.

ADOPTED: MARCH 12, 1990
AMENDED: NOVEMBER 16, 1999; APRIL 29, 2004; NOVEMBER 24, 2015
REVIEWED: OCTOBER 12, 2015
LEGAL REF.:
CROSS REF.:

91重口 is committed to maintaining an ethical learning and working environment for the community, including but not limited to its faculty, staff, and students.

It is the policy of the 91重口 Board of Trustees that the college will comply with the Illinois State Officials and Employees Ethics Act (5 ILCS 430/1-1 et seq.).

The College鈥檚 established procedures for implementing this Policy are outlined in Administrative Procedure 529, Procedure Implementing the Illinois Ethics Act.

ADOPTED: APRIL 29, 2004
AMENDED: JULY 27, 2004; AUGUST 26, 2025
REVIEWED: OCTOBER 12, 2015; JUNE 16, 2025
LEGAL REF.: 5 ILCS 430/1-1 ET SEQ.
CROSS REF.:

The College Board of Trustees is committed to providing the best working conditions for all campus employees. It is the Board’s policy to accomplish this by observing all current occupational health, safety, and environmental laws; and to develop the best feasible operations, procedures, and policies to furnish its employees with a place of employment that is free from recognized hazards that are causing or likely to cause death or serious physical harm. Further, it is the policy of the Board of Trustees to furnish employees with information regarding hazards in the workplace, including information about suitable cautions, relevant symptoms, and emergency treatment.

ADOPTED: OCTOBER 23, 2012
AMENDED: SEPTEMBER 24, 2024 (FORMER BP 3620); AUGUST 26, 2025
REVIEWED: JUNE 16, 2025
LEGAL REF.: OSHA GENERAL DUTY CLAUSE (29 U.S.C. 搂 654); ILLINOIS HEALTH AND SAFETY ACT (820 ILCS 219/)
CROSS REF.: ADMINISTRATIVE PROCEDURE 417

91重口 prioritizes preventing the spread of chronic infectious diseases/conditions on campus by educating staff, students, and the community about transmission and prevention methods. Students and employees with chronic communicable diseases/conditions may participate in normal activities and retain their positions if reasonable accommodation can be made to minimize transmission risks. The College respects the privacy of affected individuals, disclosing medical conditions only as necessary to protect health and safety. Decisions regarding participation and employment will be based on current public health guidelines and individual case facts.

Enforcement decisions will be made by utilizing the general legal standard in conjunction with current, available public health department, i.e., county, state, federal and the Centers for Disease Control and Prevention, guidelines concerning the particular disease or condition in question.

ADOPTED: NOVEMBER 9, 1987
AMENDED: MARCH 22, 2016; SEPTEMBER 24, 2024 (FORMER BP 3363); AUGUST 26, 2025, JANUARY 5, 2026
REVIEWED: NOVEMBER 10, 2015, JUNE 16, 2025, NOVEMBER 17, 2025
LEGAL REF.: AMERICANS WITH DISABILITIES ACT (42 U.S.C. 搂 12101 ET SEQ.); SECTION 504 OF THE REHABILITATION ACT (29 U.S.C. 搂 794); HIPAA (FOR MEDICAL PRIVACY, 45 CFR PARTS 160 AND 164)
CROSS REF.: ADMINISTRATIVE PROCEDURE 416

The purpose of this policy is to provide a healthy, clean, and safe environment for all students, staff, and the general public who use College facilities. This policy recognizes that smoking is a matter of individual choice that should not infringe on the rights and desires of other individuals. Furthermore, the College must comply with the Smoke-Free Campus Act (110 ILCS 64).

It is intended that this policy be self-enforcing primarily. However, faculty, staff, students, and student government are expected to assist with enforcement. In instances where faculty, staff, and student government members can identify repeat offenders, the campus police staff is to be called to assist with enforcement. Student offenders who continually violate the policy will be referred to the Vice-President for Business Services & CFO for disciplinary procedures under the Student Handbook. Faculty and staff offenders will be disciplined through regular administrative channels within their division at the College.

Facilities and property owned or controlled by 91重口 are established as smoke-free effective July 1, 2015. Smoking is permitted under this policy and the Smoke-Free Campus Act in personal automobiles only. For purposes of this policy and the Smoke-Free Campus Act, the use of 鈥淓-Cigarettes鈥� is strictly prohibited unless within a personal automobile.

This policy provides that no tobacco products are to be sold or given out as complimentary items on campus. Signs will be posted at all main campus entrances, clearly indicating the campus is a Smoke-Free Campus. The success of this policy will depend on the guiding principle that everyone has the right to breathe clean air and that this right is more important than an individual鈥檚 right to choose to smoke.

ADOPTED: APRIL 11, 1988
AMENDED: JANUARY 14, 1992; APRIL 20, 1993; SEPTEMBER 24, 1996; MAY 27, 2014; NOVEMBER 24, 2015; SEPTEMBER 24, 2024 (FORMER BP 3366); AUGUST 26, 2025
REVIEWED: NOVEMBER 12, 2014; OCTOBER 12, 2015; JUNE 16, 2025
LEGAL REF.: SMOKE-FREE CAMPUS ACT (110 ILCS 64/)
CROSS REF.:

91重口 is committed to maintaining a drug-free environment for its students, faculty, staff, and officers. Compliance with the Drug-Free Workplace Act and the Drug-Free Schools and Communities Act is mandatory, and the College will take necessary actions to uphold these standards.

The College strictly prohibits the unlawful manufacture, distribution, dispensation, possession, or use of controlled substances, including alcohol and cannabis, on College property or during College-sponsored activities. Violations of this policy may result in disciplinary actions, including termination for employees and suspension for students.

ADOPTED: APRIL 13, 1987
AMENDED: JULY 10, 1989; JUNE 11, 1990; NOVEMBER 12, 1990; APRIL 25, 2000; NOVEMBER 22, 2016; SEPTEMBER 24, 2024 (FORMER BP 3362); AUGUST 26, 2025
REVIEWED: SEPTEMBER 21, 2016; JUNE 16, 2025
LEGAL REF.: DRUG-FREE WORKPLACE ACT (30 ILCS 580/1 ET SEQ.); DRUG-FREE SCHOOLS AND COMMUNITIES ACT (20 U.S.C. 搂 7101 ET SEQ.)
CROSS REF.: ADMINISTRATIVE PROCEDURE 306, EMPLOYEE HANDBOOK, STUDENT HANDBOOK

91重口 establishes a Campus Police Department to ensure the safety and security of its community, with law enforcement officers granted the powers of police officers and sheriffs, non-commissioned officers, and non-law enforcement officers trained in security functions. The department is committed to complying with Illinois and federal laws, including proper training, use of force, civil rights, and non-discrimination practices. Officers will patrol the campus continuously, report and investigate incidents, collaborate with external agencies, and engage with the community to foster trust and inclusivity. Regular internal reviews, external oversight, and complaint procedures will ensure accountability and transparency in all operations.

ADOPTED: JULY 16, 2025
AMENDED:
REVIEWED: MAY 19, 2025
LEGAL REF.: 110 ILCS 805/3-42.1; 775 ILCS 5/1-101; 720 ILCS 5/7-5; 50 ILCS 705/8.1; 20 U.S.C. 搂 1092(F); 20 U.S.C. 搂 1681; CRIME AWARENESS AND CAMPUS SECURITY ACT OF 1990
CROSS REF.: ADMINISTRATIVE PROCEDURES 405, 410, 412, 413, 414A-D, 415

91重口 is committed to maintaining a safe and healthy educational and employment environment. In addition to compliance with the Violence Against Women Reauthorization Act (VAWA), Title IX of the Education Amendments of 1972, the Illinois Human Rights Act, the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), and the Preventing Sexual Violence in Higher Education Act, the College also complies with the federal Stop Campus Hazing Act and the Illinois Stop Campus Hazing Act.

This Policy prohibits sex-based discrimination, sexual harassment, sexual misconduct, and all forms of hazing. It applies to all members of the College community, including students, employees, contractors, visitors, and third parties, whenever misconduct occurs on College property or in connection with College programs or activities.

ADOPTED: JANUARY 24, 2017
AMENDED: APRIL 27, 2017; MARCH 26, 2024; NOVEMBER 26, 2024, JANUARY 5, 2026
REVIEWED: NOVEMBER 7, 2016; MARCH 11, 2021; FEBRUARY 14, 2024; OCTOBER 3, 2024, NOVEMBER 17, 2025
LEGAL REF: TITLE IX OF THE EDUCATION AMENDMENTS OF 1972 (20 U.S.C. 搂搂 1681鈥�1688); VIOLENCE AGAINST WOMEN REAUTHORIZATION ACT (VAWA) (34 U.S.C. 搂搂 12291 ET SEQ.); ILLINOIS HUMAN RIGHTS ACT (775 ILCS 5/1-101 ET SEQ.); JEANNE CLERY DISCLOSURE OF CAMPUS SECURITY POLICY AND CAMPUS CRIME STATISTICS ACT (CLERY ACT) (20 U.S.C. 搂 1092(F)); PREVENTING SEXUAL VIOLENCE IN HIGHER EDUCATION ACT (ILLINOIS) (110 ILCS 155/1 ET SEQ.); FEDERAL STOP CAMPUS HAZING ACT (34 U.S.C. 搂搂 12401鈥�12406 (ADDED AS PART OF THE NATIONAL DEFENSE AUTHORIZATION ACT FOR FY 2023)); ILLINOIS STOP CAMPUS HAZING ACT (110 ILCS 22/1 ET SEQ.); 110 ILCS 155/1 ET. SEQ.
CROSS REF.: ADMINISTRATIVE PROCEDURE 414

91重口 is dedicated to maintaining a safe and respectful educational and work environment, free from violence, threats, intimidation, harassment, or coercion. The College enforces a zero-tolerance policy towards any form of violence or threatening behavior, ensuring that all complaints are promptly investigated and addressed. Any individual, whether a student, employee, agent, or visitor, who engages in such conduct may face expulsion/exclusion from campus, college-related activities, and potential legal action. Immediate threats should be reported to Campus Police and/or administration.

ADOPTED: JUNE 24, 2014
AMENDED: APRIL 27, 2021; SEPTEMBER 24, 2024 (FORMER BP 3372); AUGUST 26, 2025
REVIEWED: MARCH 11, 2021; JUNE 16, 2025
LEGAL REF.: TITLE VII OF THE CIVIL RIGHTS ACT OF 1964 (42 U.S.C. 搂 2000E); ILLINOIS HUMAN RIGHTS ACT (775 ILCS 5/); VIOLENCE AGAINST WOMEN ACT (VAWA); CLERY ACT (20 U.S.C. 搂 1092(F))
CROSS REF.: BOARD POLICIES 4320, 5225, 8310, 8315

91重口 is committed to adhering to all laws and regulations related to sex offender registries. As such, the College requires all employees and students who are registered sex offenders to also register with the Campus Police Department each semester.

ADOPTED: OCTOBER 26, 2010
AMENDED: SEPTEMBER 24, 2024 (FORMER BP 3371); AUGUST 26, 2025
REVIEWED: NOVEMBER 10, 2015; JUNE 16, 2025
LEGAL REF.: ILLINOIS SEX OFFENDER REGISTRATION ACT (730 ILCS 150/); CAMPUS SEX CRIMES PREVENTION ACT (34 CFR 搂 668.46(B)(12))
CROSS REF.:

91重口 affirms its commitment to fostering an inclusive and supportive educational environment for all students, including those experiencing homelessness or housing insecurity. In accordance with the Higher Education Housing and Opportunities, the Bill of Rights for the Homeless Act, the McKinney-Vento Homeless Assistance Act, and the Higher Education Act of 1965, the College shall implement procedures that ensure equitable access financial aid, academic resources, and student services as it relates to housing support.

The College shall designate a 鈥淗ousing and Opportunities that are Useful for Students’ Excellence (HOUSE)鈥� liaison to coordinate support services, facilitate access to independent financial aid status, and advocate for the needs of homeless students. All departments shall work collaboratively to uphold the dignity, privacy, and academic success of affected students, and to ensure compliance with all applicable laws and regulations.

This policy reflects the College鈥檚 ideal of being a compassionate institution that recognizes housing stability as a foundational element of student success and educational equity.

ADOPTED: OCTOBER 28, 2025
AMENDED:
REVIEWED:
LEGAL REF.: HIGHER EDUCATION HOUSING AND OPPORTUNITIES ACT (110 ILCS 151/); BILL OF RIGHTS FOR THE HOMELESS ACT (775 ILCS 45/; MCKINNEY-VENTO HOMELESS ASSISTANCE ACT (42 U.S.C. 搂 11431 ET SEQ.); HIGHER EDUCATION ACT OF 1965 (20 U.S.C. 搂 1001 ET SEQ.)
CROSS REF.: ADMINISTRATIVE PROCEDURE 425

The College shall maintain a National Incident Management System (NIMS)-compliant Emergency Response Plan in accordance with the Campus Security Enhancement Act of 2008.

Definition of Emergency
For the purposes of this policy, an 鈥渆mergency鈥� is defined as any incident鈥攏atural, mechanical, technological, or human-caused鈥攖hat necessitates immediate and coordinated action to protect life, health, property, or the environment. This includes, but is not limited to, severe weather events, fires, hazardous material spills, violent incidents, or other threats that disrupt normal operations or pose significant risk to the campus community.

Authority to Declare an Emergency
The College President, or their designee, shall have the authority to declare and terminate a campus state of emergency. This decision shall be made in consultation with the designated incident commander and based on the nature, scope, and severity of the incident. The President may also convene an emergency meeting of the Board of Trustees if the situation warrants policy-level decisions or extended suspension of board policies.

Emergency Response and Suspension of Policies
Upon declaration of a campus state of emergency, the Campus Police Department will initiate necessary procedures to safeguard persons and property and maintain educational facilities. During the first 24 hours of the incident, Board Policy 7154 鈥� Purchasing is suspended to allow for rapid response and resource deployment. The President may extend this suspension beyond 24 hours with notification to the Board Chair and, if feasible, the full Board.

Only authorized personnel will be permitted on campus during a declared emergency. The Emergency Response Plan and designated emergency personnel must be reviewed and approved by the Business Services Advisory Committee.

ADOPTED: MARCH 2, 2010
AMENDED: SEPTEMBER 24, 2024 (FORMER BP 3610); SEPTEMBER 22, 2025
REVIEWED: NOVEMBER 10, 2015, JULY 21, 2025
LEGAL REF.: CAMPUS SECURITY ENHANCEMENT ACT OF 2008 (110 ILCS 12/20)
CROSS REF.: EMERGENCY RESPONSE PLAN; BOARD POLICY 7154

91重口’s hiring policy ensures that all employees meet the necessary qualifications and are hired through a fair and transparent process.

The President is responsible for conducting searches, and may offer employment to candidates for full-
time and part-time positions contingent upon ratification by the Board of Trustees. The President will recommend the employment for ratification to the Board of Trustees at their next meeting.

The College adheres to Equal Opportunity/Affirmative Action principles and complies with relevant laws and regulations, including the Illinois Public Community College Act, Public Act 97-0968, and SURS return-to-work restrictions. Interim and substitute positions may be filled as needed, and members of the same family or household are eligible for employment with certain restrictions.

Executive Administrators must meet specific educational and experience requirements, and their compensation is determined by the President and ratified by the Board of Trustees.

Retirees returning to work must comply with specific stipulations to avoid financial penalties and ensure compliance with relevant laws.

Failure to obtain prior approval or to comply with SURS regulations may result in disciplinary action, up to and including termination of employment. Any penalties, surcharges, or other financial consequences imposed by SURS or other regulatory bodies due to non-compliance shall be the sole responsibility of the employee.

ADOPTED: APRIL 2, 1974
AMENDED: APRIL 1, 1980; MARCH 11, 1985; NOVEMBER 17, 1986; NOVEMBER 11, 1991; AUGUST 22, 2006; APRIL 30, 2009; NOVEMBER 26, 2013; AUGUST 28, 2018; SEPTEMBER 24, 2019; APRIL 27, 2021; OCTOBER 26, 2021; MARCH 22, 2022; SEPTEMBER 22, 2025
REVIEWED: JULY 18, 2018; AUGUST 2, 2019; MARCH 11, 2021; SEPTEMBER 21, 2021; FEBRUARY 10, 2022; JULY 21, 2025
LEGAL REF.: ILLINOIS PUBLIC COMMUNITY COLLEGE ACT (110 ILCS 805/3-42); ILLINOIS COMMUNITY COLLEGE ACT; SURS RETURN-TO-WORK (PUBLIC ACT 97-0968); ILLINOIS PENSION CODE; TITLE VII OF THE CIVIL RIGHTS ACT OF 1964 (42 U.S.C. 搂 2000E); AMERICANS WITH DISABILITIES ACT (ADA) (42 U.S.C. 搂 12101 ET SEQ.); AGE DISCRIMINATION IN EMPLOYMENT ACT (ADEA) (29 U.S.C. 搂 621 ET SEQ.)
CROSS REF.: BOARD POLICY 3510; , 5153; ADMINISTRATIVE PROCEDURE 505

91重口 is committed to maintaining a diverse and inclusive workforce by defining clear employment classifications and guidelines for all staff, including (but not limited to) executive administrators, senior administrators, executive support personnel, managers, professional employees, managers, operational staff, grant personnel, full-time faculty, adjunct faculty, part-time teaching employees, custodial/maintenance/grounds employees, police and public safety officers, students, and volunteers.

The College ensures equitable compensation, terms, and conditions of employment, and promotes a fair recruitment, hiring, and advancement process. Temporary status changes and reclassifications are managed to meet the evolving needs of the institution.

ADOPTED: JUNE 17, 1968
AMENDED: OCTOBER 25, 2022; SEPTEMBER 22, 2025
REVIEWED: SEPTEMBER 15, 2022 (EMPLOYEE CLASSIFICATIONS MERGED FROM BP 5112, TENURE DEFINITIONS); JULY 21, 2025
LEGAL REF.: ILLINOIS WAGE PAYMENT AND COLLECTION ACT (820 ILCS 115); ILLINOIS HUMAN RIGHTS ACT (775 ILCS 5); ILLINOIS MINIMUM WAGE LAW (820 ILCS 105); ILLINOIS EQUAL PAY ACT (820 ILCS 112; FAIR LABOR STANDARDS ACT; TITLE VII OF THE CIVIL RIGHTS ACT OF 1964; EQUAL PAY ACT OF 1963
CROSS REF.:

Based on the Illinois Public Community College Act (110 ILCS 805/103B-1 – 103B-6), this Tenure Definitions Policy at 91重口 outlines the tenure process for full-time faculty members.

Faculty members who have been employed for three consecutive school years are eligible for tenure, with the possibility of a one-year extension if necessary.

The policy ensures that tenure decisions are free from discrimination based on race, color, religion, sex, national origin, disability, or age, in compliance with federal laws such as Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and the Age Discrimination in Employment Act (ADEA).

It also provides a procedure for evaluating non-tenure faculty members and outlines the conditions under which a tenured faculty member’s employment may be terminated.

This policy promotes a fair and equitable tenure process, aligning with both state and federal regulations.

ADOPTED: AUGUST 5, 1980
AMENDED: NOVEMBER 20, 2001, MARCH 22, 2016; SEPTEMBER 30, 3016 (TITLES); MARCH 22, 2022; SEPTEMBER 22, 2025
REVIEWED: NOVEMBER 10, 2015; FEBRUARY 10, 2022; JULY 21, 2025
LEGAL REF.: ILLINOIS PUBLIC COMMUNITY COLLEGE ACT (110 ILCS 805/103B-1 – 103B-6); TITLE VII OF THE CIVIL RIGHTS ACT OF 1964; AMERICANS WITH DISABILITIES ACT; AGE DISCRIMINATION IN EMPLOYMENT ACT
CROSS REF.:

PURPOSE
The purpose of this policy is to define the holidays recognized by 91重口 and to outline the procedures for holiday observance.

SCOPE
This policy applies to all employees of the College, including those covered by collective bargaining agreements, administrative procedures, and other employment classifications.

The following holidays are recognized and observed by 91重口:

New Year鈥檚 Day
Martin Luther King Jr. Day
Presidents鈥� Day
Good Friday
Memorial Day
Juneteenth National Independence Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Christmas Day

When a holiday falls on a Saturday, the preceding Friday shall be observed as a holiday. When a holiday falls on a Sunday, the following Monday shall be observed as a holiday.

If a holiday falls during a scheduled College closure period (e.g., winter break), the College may designate an alternate day of observance or provide guidance on how the holiday will be recognized for payroll and leave purposes.

If it should be in the best interest of the College, the President may declare holidays in addition to those established by the Board and notify faculty, staff, and students accordingly.

Where applicable, language in Collective Bargaining Agreements (CBAs) regarding holiday observance and compensation will be followed.

ADOPTED: JUNE 4, 1968
AMENDED: MARCH 11, 1985; FEBRUARY 11, 1992; JULY 26, 2005; OCTOBER 26, 2021; MARCH 22, 2022; OCTOBER 28, 2025
REVIEWED: SEPTEMBER 21, 2021; FEBRUARY 10, 2022; AUGUST 18, 2025; SEPTEMBER 15, 2025
LEGAL REF.: ILLINOIS COMPILED STATUTES ON STATE HOLIDAYS (5 ILCS 490/); FAIR LABOR STANDARDS ACT (FOR HOLIDAY PAY IMPLICATIONS)
CROSS REF.: ADMINISTRATIVE PROCEDURES 364, 365, 366, COLLECTIVE BARGAINING AGREEMENTS

In case of emergency or if it should be in the best interest of the College, the President may declare holidays in addition to those established by the Board and notify faculty, staff, and students accordingly.

ADOPTED: JUNE 4, 1968
AMENDED:
REVIEWED:
LEGAL REF.:
CROSS REF.: BOARD POLICY 4110

91重口 provides comprehensive retirement benefits to support employees in their transition from active service. These include payment for unused sick leave, continued health insurance options, and recognition through Emeritus status for eligible retirees.

Retirement Notification and Eligibility

Employees planning to retire must submit a completed College retirement application along with a SURS retirement estimate to the Human Resources Department. A benefits summary will be provided. If the employee chooses to proceed, written notification to the President鈥檚 Office is required and shall be irrevocable. Years of full-time service, including non-contiguous years, are calculated from the anniversary date and rounded up to the nearest whole year. Eligibility for grant-funded employees is governed by Policy 7170.

Payment of Unused Sick Leave

Employees hired full-time before July 1, 2005 with 10+ years of service may elect payment for up to 55 days of unused sick leave.
Employees hired on or after July 1, 2005 may receive 2 days per year of full-time service, up to 55 days.
Payment is limited to accrued sick leave and does not count toward SURS service credit.
Payment may begin up to two SURS years prior to retirement upon written request; otherwise, it will be included in final pay.
If an employee returns to work after receiving sick leave compensation, all payments must be repaid immediately.

Health Insurance for Retired Employees

Retirees may continue group health insurance under COBRA, followed by participation in the College Insurance Program (CIP) administered by CMS.
Employees hired after July 1, 2005 with 20+ years of full-time service, or those hired before July 1, 2005 with 10+ years, are eligible for partial premium refunds for themselves and their spouses.
Surviving spouses may continue coverage if surviving spouse is enrolled at time of retiree鈥檚 death.
Refunds are based on the difference between CIP and College plan rates and are only issued if the retiree鈥檚 cost exceeds that of active employees.
Employees ineligible for CIP due to SURS plan selection may still receive a refund equivalent to CIP eligibility.
Requests must be submitted in writing with proof of coverage.
Employees hired after January 1, 2013, are not eligible for premium reimbursement.
Retirees must enroll in Medicare or other applicable programs when eligible, or they will bear any additional insurance costs.
Premiums from non-CIP programs are not considered for reimbursement.

Return to Work Policy

The College follows the Retiree Return to Work Policy in compliance with Public Act 97-0968 and SURS guidelines, ensuring that annuitants returning to work do not jeopardize their pension benefits.

Definition 鈥� Dependent

For the purposes of retirement benefits and insurance eligibility under the State Universities Retirement System (SURS) and the College Insurance Program (CIP) administered by the Illinois Department of Central Management Services (CMS), a dependent is defined as:

A spouse who is legally married to the retiree;
A child (biological, adopted, stepchild, or under legal guardianship) under the age of 26, or older if certified as disabled and dependent;
Any other individual who qualifies as a dependent under IRS rules and is approved for coverage by CMS.

Eligibility for dependent coverage is subject to verification and must comply with applicable SURS and
CMS regulations.

ADOPTED: MARCH 22, 1994
AMENDED: OCTOBER 24, 1995; JUNE 23, 1998; SEPTEMBER 28, 1999 (RETRO TO 7-1-99); JANUARY 25, 2000 (INCLUDED FORMER BOARD POLICY 6136); JUNE 25, 2002; AUGUST 23, 2005; JUNE 24, 2008; JUNE 22, 2010; OCTOBER 23, 2012; NOVEMBER 24, 2015; OCTOBER 25, 2016; NOVEMBER 28, 2017; JANUARY 22, 2019; JUNE 23, 2020; NOVEMBER 28, 2023; OCTOBER 28, 2025
REVIEWED: NOVEMBER 10, 2015; SEPTEMBER 21, 2016; OCTOBER 11, 2017; JANUARY 16, 2019; MAY 26, 2020; SEPTEMBER 19, 2023; SEPTEMBER 15, 2025
LEGAL REF.: ILLINOIS PENSION CODE (40 ILCS 5/) FEDERAL AGE DISCRIMINATION IN EMPLOYMENT ACT (29 U.S.C. 搂 621 ET SEQ.); ILLINOIS SECURE CHOICE SAVINGS PROGRAM ACT (820 ILCS 80/); EMPLOYEE RETIREMENT INCOME SECURITY ACT (ERISA) (29 U.S.C. 搂 1001 ET SEQ.); CAN-SPAM ACT (15 U.S.C. 搂 7701 ET SEQ.); SURS: PUBLIC ACT 97-0968; ICCB ADMINISTRATIVE RULES (23 ILL. ADM. CODE 1501)
CROSS REF.:

The designation of Emeritus status will be provided to retirees of 91重口 as an honorary title corresponding to that held last during their active service if they have served ten years as a full-time employee at the College.

ADOPTED: MAY 24, 1994
AMENDED: JULY 27, 1999; JUNE 24, 2008; JANUARY 27, 2015; NOVEMBER 22, 2016; SEPTEMBER 26, 2017
REVIEWED: FEBRUARY 12, 2016; SEPTEMBER 21, 2016; JULY 24, 2017
LEGAL REF.:
CROSS REF.:

91重口 (91重口) is committed to supporting its professional and executive support staff in achieving retirement readiness. As part of this commitment, 91重口 participates in the State Universities Retirement System (SURS), which offers a structured benefit program that facilitates the purchase of service credit to help employees meet retirement eligibility requirements and mitigate early retirement pension reductions.

ADOPTED: OCTOBER 21, 2008
AMENDED: NOVEMBER 22, 2016; OCTOBER 28, 2025
REVIEWED: FEBRUARY 12, 2016; SEPTEMBER 21, 2016; SEPTEMBER 15, 2025
LEGAL REF.: 40 ILCS 5/15-136(B)
CROSS REF.:

91重口 supports the equitable distribution of credit and responsibility for patents and copyrights resulting from College-sponsored research and creative writing conducted by its staff members.

Independent research and writing are free from College claims, while College-sponsored efforts may involve shared ownership and royalties.

Externally-sponsored research will adhere to agreements with cooperating agencies. The College aims to maximize public benefit from research and creative writing while ensuring proper protection and promotion of intellectual property.

In the event of any conflict between this Patent and Copyright Policy and the terms of a collective bargaining agreement, the language of the collective bargaining agreement shall prevail.

ADOPTED: MAY 14, 1984
AMENDED: OCTOBER 28, 2025
REVIEWED: SEPTEMBER 15, 2025
LEGAL REF.: ILLINOIS PUBLIC COMMUNITY COLLEGE ACT (110 ILCS 805/); INTELLECTUAL PROPERTY CLAUSE (ARTICLE I, SECTION 8, CLAUSE 8 OF THE U.S. CONSTITUTION); TITLE 17 OF THE U.S. CODE (SECTION 106); FEDERAL PATENT ACT (35 U.S.C.)
CROSS REF.:

In accordance with Illinois statute and the regulations of the State Universities Retirement System (SURS), no full-time employee of the College may undertake, contract for, or accept anything of value in return for consulting or research services for any entity or person other than the College unless they have received prior written approval from the President or their designee.

Employees must disclose all external consulting or employment arrangements in advance and ensure that such activities do not interfere with their primary responsibilities to the College. Approval will be granted only if the proposed activity is consistent with institutional interests and does not create a conflict of commitment or interest.

Employees are solely responsible for understanding and complying with all applicable SURS rules regarding outside employment, including but not limited to earnings limitations, reporting requirements, and potential impacts on retirement benefits. Any penalties, surcharges, or other financial consequences imposed by SURS or other regulatory bodies due to non-compliance shall be the sole responsibility of the employee.

Failure to obtain prior approval or to comply with SURS regulations may result in disciplinary action, up to and including termination of employment.

ADOPTED: OCTOBER 24, 1995
AMENDED: SEPTEMBER 22, 2025
REVIEWED: JULY 21, 2025
LEGAL REF.: PA 76-1343, AMENDED BY PA 86-1324; STATE EMPLOYEES鈥擮UTSIDE EMPLOYMENT (110 ILCS 100/0.01-100/3); STATE UNIVERSITIES RETIREMENT SYSTEM (40 ILCS 5/15)
CROSS REF.:

INTRODUCTION

The purpose of this policy is to clarify the conditions under which 91重口, hereafter known as the 鈥渆mployer,鈥� may place an employee on modified duty and to provide guidance to the departments for administering the policy consistently. The employee is responsible for informing all health care providers of the 鈥渆mployer鈥檚鈥� modified policy.

SCOPE OF THE POLICY

This policy may apply to all full-time and part-time employees who have a temporary disability arising from a work-related injury or condition which temporarily prohibits them from performing full job duties or meeting the essential job functions of the position. Employees with chronic or permanent disabilities are excluded from this policy. The assignment of modified duty is solely at the 鈥渆mployer鈥檚鈥� discretion and not a right.

RESPONSIBILITY FOR THE POLICY

The 鈥渆mployer鈥� is responsible for monitoring the administration of this policy. All requests for modified duty assignments must include the physical or medical restrictions, which will be reviewed by the 鈥渆mployee鈥� and/or their physician. The 鈥渆mployer鈥� will determine the availability of assignments and monitor the employee鈥檚 progress in returning to full duty.

DEFINITION OF MODIFIED DUTY

Modified duty is defined as temporary work, which can be accomplished by an injured or ill employee within the stipulated medical or physical limitations, and without exposing others or himself/herself to the risk of being harmed. Modified duty is further defined as temporary work, which, when accomplished, will contribute to the fulfillment of the mission of the department as distinguished from 鈥渕ake work鈥� assignments created solely to accommodate ill or injured employees.

PHYSICAL CONDITIONS OF THE EMPLOYEE

The 鈥渆mployer鈥� may consider providing an employee modified duty work for reasons including but not limited to the following:

To assist an employee in recuperating from a temporary illness or injury by reintroducing them gradually to the demands of full duty work.
To avoid placing a temporarily disabled employee in positions that may aggravate the existing injury or illness or risk harm to themselves, co-workers, or to other persons or property, by assigning them work they can perform within the restrictions of the treating health care provider.
To conserve resources by having a recuperating employee accomplish meaningful work that is otherwise performed by the regular workforce.
To assist in determining an employee鈥檚 fitness for duty.

NO 鈥淢AKE WORK鈥� ASSIGNMENTS

Based on the aforementioned objectives, there is no intention of creating 鈥渕ake work鈥� assignments for any employee, regardless of the employee鈥檚 physical condition, disability or illness. Employees assigned to modified duty are placed in full-pay status and expected to perform a fair day鈥檚 work in a function that substantially contributes to the mission of the 鈥渆mployer.鈥�

AVAILABILITY OF MODIFIED DUTY WORK

There is no right to modified duty work, and no employee will be removed from a 91重口 job to make modified duty work available for a recuperating employee. The availability of modified duty assignments may limit the number of individuals who can perform such work at any given time. Finally, there may be instances where modified duty is not available.

CASE-BY-CASE CONSIDERATION

Each case of eligibility for a modified duty assignment is considered independently of any other past or present assignments. Thus, the circumstances of each case, the needs of 91重口, the availability of assignments, and the nature of the work shall determine an assignment being made.

LOSS OR FORFEITURE OF WORKERS鈥� COMPENSATION BENEFITS

Subject to any determination of an Arbitrator adjudicating the employee鈥檚 worker compensation benefits, an employee shall lose or forfeit the worker鈥檚 compensation benefits if the worker chooses to do either of the following:

The employee fails to notify the 鈥渆mployer鈥� of the employee鈥檚 release for modified duty by the employee鈥檚 treating health care provider.
The employee is released for modified duty but refuses the modified duty assignment.

ADOPTED: FEBRUARY 28, 2012
AMENDED:
REVIEWED:
LEGAL REF.:
CROSS REF.: ADMINISTRATIVE PROCEDURE 515

91重口 provides salary and benefits to its professional and executive support staff to obtain and retain competent individuals.

Compensation is based on overall philosophy, internal equity, external competitiveness, and fiscal responsibility. Annual increases are recommended to the Board of Trustees by the President.

Employment contract extensions are recommended by the President based on performance and alignment with the College’s long-term needs.

ADOPTED: OCTOBER 19, 1993
AMENDED: JANUARY 24, 1995; SEPTEMBER 28, 1999 (RETRO. TO 7-1-99); NOVEMBER 25, 2008; MARCH 23, 2010; FEBRUARY 28, 2012; NOVEMBER 26, 2013; NOVEMBER 22, 2016; JUNE 28, 2022; SEPTEMBER 22, 2025 (MERGING 5220, 5220A, 5221, 5221A, 5221D);
REVIEWED: FEBRUARY 12, 2016; SEPTEMBER 21, 2016; MAY 17, 2022; JULY 21, 2025
LEGAL REF.: FAIR LABOR STANDARDS ACT (29 U.S.C. 搂 201 ET SEQ.); ILLINOIS MINIMUM WAGE LAW (820 ILCS 105/); EQUAL PAY ACT; EMPLOYMENT CONTRACT LAW
CROSS REF.: ADMINISTRATIVE PROCEDURES 521, 522, 522A, 522A.1

91重口 supports the professional development and instructional contributions of its staff by permitting qualified professional employees to engage in part-time teaching assignments, provided such engagements do not interfere with their primary administrative responsibilities.

This policy ensures that teaching assignments are aligned with institutional priorities, workload equity, and compliance with applicable labor laws. All teaching assignments must be pre-approved, must not exceed defined workload thresholds, and must be conducted in a manner that preserves the integrity of the employee鈥檚 primary role.

The College is committed to maintaining transparency, fairness, and legal compliance in all dual-role arrangements.

Failure to obtain prior approval or to comply with SURS regulations may result in disciplinary action, up to and including termination of employment. Any penalties, surcharges, or other financial consequences imposed by SURS or other regulatory bodies due to non-compliance shall be the sole responsibility of the employee.

ADOPTED: SEPTEMBER 13, 1983
AMENDED: JULY 27, 1999; OCTOBER 25, 2011; SEPTEMBER 24, 2019; SEPTEMBER 22, 2025
REVIEWED: JULY 21, 2025
LEGAL REF.: FAIR LABOR STANDARDS ACT (FLSA), 29 U.S.C. 搂 201 ET SEQ.; ILLINOIS PUBLIC COMMUNITY COLLEGE ACT (110 ILCS 805/); ILLINOIS WAGE PAYMENT AND COLLECTION ACT (820 ILCS 115/); TITLE VII OF THE CIVIL RIGHTS ACT OF 1964 (42 U.S.C. 搂 2000E); AMERICANS WITH DISABILITIES ACT (ADA), 42 U.S.C. 搂 12101 ET SEQ.
CROSS REF.: ADMINISTRATIVE PROCEDURE 520

Purpose and Scope

This policy governs the process for employee hiring and promotions at 91重口, ensuring compliance with all applicable federal and state laws and Illinois Community College Board (ICCB) regulations.

Hiring for Open Positions

Open positions are vacancies that are publicly posted and available for application by internal and external candidates.
The hiring process for open positions is initiated through the Human Resources Information System (HRIS) system, which includes posting the position, conducting a formal search, and evaluating candidates based on established criteria.
All applicants must meet the minimum requirements for the position and complete the application process as outlined in the HRIS system.
Compensation for new hires is determined by the current salary schedule as outlined in Administrative Procedure 522A.1.
Final hiring recommendations are made by the relevant department and forwarded to the President for approval.

Promotions

Promotions refer to the advancement of a current employee to a higher-level position without a formal search process.
Promotions are made at the discretion and recommendation of an executive administrator (e.g., President, Vice President, or other designated executive).
Board Approval Requirement:
- Promotions that move an employee to a Level 3 (Administrator) or Level 4 (Senior Administrator), as defined in Administrative Procedure 522, must be recommended by the President and approved by the Board of Trustees at a regular or special meeting.
- All other promotions or changes in employment status (including lateral moves, reclassifications, or changes within Levels 1 or 2) shall be reported to the Board of Trustees by the President as part of an informational item in the board packet. No formal board action is required for these changes.

Compensation shall be based on the current salary schedule listed in Administrative Procedure 522A.1. Any change in position, promotion, or salary adjustment must comply with the State Universities Retirement System (SURS) 6% rule, which prohibits increases in reportable earnings exceeding 6% over the previous year for employees nearing retirement eligibility, as outlined in 40 ILCS 5/15-139.8 and SURS administrative guidelines.

ADOPTED: JANUARY 25, 2000 (BY COMBINING FORMER BOARD POLICIES 5221B AND 6150)
AMENDED: FEBRUARY 28, 2012; JUNE 28, 2022; NOVEMBER 25, 2025
REVIEWED: MAY 17, 2022; OCTOBER 20, 2025
LEGAL REF.: TITLE VII OF THE CIVIL RIGHTS ACT OF 1964 (42 U.S.C. 搂 2000E ET SEQ.); EQUAL PAY ACT (29 U.S.C. 搂 206(D)); AMERICANS WITH DISABILITIES ACT (42 U.S.C. 搂 12101 ET SEQ.); ILLINOIS PUBLIC COMMUNITY COLLEGE ACT (110 ILCS 805/); ILLINOIS HUMAN RIGHTS ACT (775 ILCS 5/); ICCB ADMINISTRATIVE RULES, 23 ILL. ADM. CODE 搂 1501.201, 搂 1501.203
CROSS REF.: BOARD POLICIES 5110, 5220, 5220A; ADMINISTRATIVE PROCEDURE 522, 522A, 522A.1

EXECUTIVE SUPPORT STAFF
Any employee not performing satisfactory work will be notified by his supervisor, at which time the failings and the employee鈥檚 performance will be discussed with a view towards correction. The dean of the appropriate area will be informed in writing at this time by the supervisor that a problem exists.

Following this initial conference, an executive support staff employee may be dismissed without notice during the probationary period. If the performance of the employee is not improved following the conference with the supervisor, specific reasons in writing must accompany the supervisor鈥檚 recommendation for dismissal through the appropriate channels of the College to the President. Regular executive support staff employees may be dismissed from duty by the Board upon the recommendation of the President and may result from causes such as (1) unsatisfactory work, (2) attendance, (3) excessive tardiness, and (4) unsatisfactory work performance. The employee will be given two (2) weeks鈥� notice of termination of employment or two (2) weeks鈥� pay, whichever the College desires, as well as accumulated vacation pay.

The Board, through its authorized representative, reserves the right to suspend employees for indefinite periods of time, with or without pay, immediately upon notice. The authorized representative is the President of the College. Such instances of suspension shall be reported to the Board at its next regular meeting. The Board must ratify the action at that time to sustain the suspension. This type of action will be taken when it is considered to be in the interest of the College. No benefits or salary shall be accrued during the suspension.

Dismissal or suspension shall result from a conviction of a serious crime, dishonesty or theft, willful damage to district property, immoral or indecent conduct, falsification of records, or any act or event that proves to be detrimental to the general welfare of the College.

In the event of an operational force reduction due to budget cuts, the reduction will be made by attempting to retain qualified employees on the basis of seniority with the College.

The College reserves the right to terminate the employment of an annuitant who the College reasonably anticipates will reach the 鈥渁ffected annuitant鈥� status pursuant to the applicable provision of the Return to Work Act (40 ILCS 5/15-139.5).

PROFESSIONAL STAFF
Professional employees who have employment contracts with the Board shall not be dismissed except for adequate cause. Adequate cause shall include but is not limited to (1) incompetence, (2) immorality, (3) negligence, (4) retrenchment, (5) participation in any interruption of the operations of the College which is illegal or in violation of any contractual commitment, and (6) whenever, in the Board鈥檚 opinion, the legitimate interest of the College would be adversely affected by the continued employment of the employee.

The Board, through its authorized representative, reserves the right to suspend employees for indefinite periods of time, with or without pay, immediately upon notice. The authorized representative is the President of the College. Such instances of suspension shall be reported to the Board at its next regular meeting. The Board must ratify the action at that time to sustain the suspension. This type of action will be taken when it is considered to be in the interest of the College. No benefits or salary shall be accrued during the suspension.

Prior to any formal dismissal action by the Board, the employee in question shall be advised of the ground or grounds that might lead to dismissal, and he/she shall be given adequate opportunity to present any facts or evidence on his behalf. Any salary payment or adjustment beyond the date on which the Board determines that there is adequate cause for dismissal and terminates an appointment shall be at the sole discretion of the Board.

The College reserves the right to terminate the employment of an annuitant who the College reasonably anticipates will reach the 鈥渁ffected annuitant鈥� status pursuant to the applicable provision of the Return to Work Act (40 ILCS 5/15-139.5).

ADOPTED: JULY 6, 1972 (NON-TEACHING PROFESSIONAL); JUNE 4, 1974 (OPERATIONAL)
AMENDED: AUGUST 1, 1978 (OPERATIONAL); JANUARY 25, 2000 (FORMERLY BOARD POLICIES 5240 AND 6192); NOVEMBER 26, 2013; JANUARY 26, 2016; OCTOBER 2018 (TITLES); APRIL 27, 2021
REVIEWED: NOVEMBER 10, 2015; MARCH 11, 2021
LEGAL REF.: 40 ILCS 5/15-139.5
CROSS REF.: BOARD POLICIES 3372, 5113, 5227

If an employee resigns he/she should give the College as much advance notice of his/her departure as possible so that satisfactory arrangements for a replacement can be made. The resignation must be submitted in writing at least two (2) weeks in advance of termination of employment through the proper channels to the President who will notify the Board of Trustees.

An exception will be made in case of serious illness, documented by a physician, when the employee feels it is in the best interest of himself/herself and the College to terminate the employment immediately.

ADOPTED: JUNE 4, 1974
AMENDED: AUGUST 1, 1978; JANUARY 25, 2000 (FORMERLY BOARD POLICY 6193); JULY 24, 2012
REVIEWED:
LEGAL REF.:
CROSS REF.:

The President may recommend to the Board of Trustees the extension of professional and executive support staff employment contracts. Recommendations for employment contract extensions will be dependent upon performance and alignment with the long-term needs of the College.

Continuing contracts for professional and executive support staff shall not exceed one (1) additional year until five (5) years of employment as a professional or executive support staff has concluded, at which time contracts may be extended to two (2) years. Following ten (10) years of employment as professional or executive support staff, employment contracts may be extended to three (3) years.

Professional and executive support staff receiving a promotion shall receive an employment contract of not less than the time remaining on the previous employment contract, except when the position is excluded from a contract length in excess of one (1) year.

The following positions shall not be extended more than one (1) year due to the nature of the position.

All positions defined as 鈥済rant鈥� by College policy
Assistant athletic coaches
Stipend Positions

ADOPTED: JANUARY 26, 2016
AMENDED: JUNE 28, 2022
REVIEWED: MAY 17, 2022
LEGAL REF.:
CROSS REF.:

The probationary period for new employees is 120 days, with evaluations conducted at 30, 90, and 120 days.

Probation periods contained within collective bargaining agreements (CBAs) will govern affected employees.

After the probationary period, employees will be formally evaluated annually during the fiscal year, or as dictated by a CBA.

The evaluation form is designed to guide the supervisor in directing the employee’s growth and development, and the evaluation will be discussed with the employee before being placed in their personnel folder.

ADOPTED: JUNE 4, 1974
AMENDED: AUGUST 1, 1978; MARCH 13, 1989; JANUARY 25, 2000 (INCORPORATED FORMER BOARD POLICY 6140); SEPTEMBER 24, 2024; SEPTEMBER 22, 2025
REVIEWED: AUGUST 6, 2024; JULY 21, 2025
LEGAL REF.: ILLINOIS HUMAN RIGHTS ACT (775 ILCS 5/); TITLE VII OF THE CIVIL RIGHTS ACT OF 1964; AMERICANS WITH DISABILITIES ACT; FAIR LABOR STANDARDS ACT
CROSS REF.:

The College is committed to fostering a culture of continuous learning and professional growth for all employees. This commitment reflects the institution鈥檚 belief that the development of its workforce is essential to achieving its mission and enhancing institutional effectiveness.

All employees not covered by a Collective Bargaining Agreement (CBA)鈥攔egardless of classification or employment status鈥攁re encouraged and supported in pursuing opportunities for professional development that enhance their skills, knowledge, and contributions to the College community.

Compensation for Educational Attainment

Employees who earn degrees from regionally accredited institutions may be eligible for increases in base salary as follows:
- $750 for each fifteen (15) credit hours earned toward a master鈥檚 or doctoral degree, up to a cumulative maximum of $2,250 for a master鈥檚 and $3,750 for a doctorate.
- Employees who earn an associate degree or higher may be eligible for a $750 increase in base pay.
These increases apply to degrees earned on or after February 28, 2012.
For grant-funded positions, any salary adjustment is subject to approval by the appropriate
grant authority.
For part-time positions, compensation will be prorated based on the percentage of employment.
Sunset Provision: To be eligible for compensation under this section, employees鈥� last hire date must be prior to January 1, 2026.

ADOPTED: SEPTEMBER 3, 1974
AMENDED: MARCH 11, 1985; MARCH 2, 2010; FEBRUARY 28, 2012; SEPTEMBER 24, 2013 (RETROACTIVE TO FEBRUARY 28, 2012); SEPTEMBER 24, 2019 (INCORPORATED FORMER BP 5251); OCTOBER 28, 2025
REVIEWED: AUGUST 2, 2019; SEPTEMBER 15, 2025
LEGAL REF.: ILLINOIS HUMAN RIGHTS ACT (775 ILCS 5/); ILLINOIS WAGE PAYMENT AND COLLECTION ACT (820 ILCS 115/); AFFORDABLE CARE ACT; EMPLOYEE RETIREMENT INCOME SECURITY ACT
CROSS REF.:

91重口 recognizes the importance of providing vacation leave to support the well-being, work-life balance, and professional sustainability of its Professional and Executive Support Staff.

The College shall grant vacation leave to eligible employees in accordance with their years of service, ensuring equitable accrual and usage standards. Vacation leave shall be administered in a manner that supports operational continuity, financial accountability, and compliance with applicable laws and retirement system guidelines.

The specific terms, accrual rates, usage conditions, and administrative processes for vacation leave are outlined in the corresponding administrative procedure.

Years of Employment
(based on Anniversary Date)
1 鈥� 3
4 鈥� 8
9
10 鈥� 12
13
14
15

Number of Days / Hours

19 / 152
21 / 168
22 / 176
23 / 184
24 / 192
25 / 200
26 / 208

ADOPTED: AUGUST 5, 1968
AMENDED: APRIL 1, 1980; MARCH 11, 1985; MARCH 13, 1989; JUNE 27, 1995; JUNE 23, 1998; SEPTEMBER 28, 1999 (RETRO TO 7-1-99); JANUARY 25, 2000 (INCLUDED FORMER BOARD POLICY 6160); JULY 26, 2005; OCTOBER 24, 2006; JUNE 24, 2008; SEPTEMBER 23, 2008; NOVEMBER 25, 2014; OCTOBER 2018 (TITLES); SEPTEMBER 24, 2019, JANUARY 5, 2026
REVIEWED: AUGUST 2, 2019, NOVEMBER 17, 2025
LEGAL REF.: ILLINOIS PAID LEAVE FOR ALL WORKERS ACT (820 ILCS 192/1 ET SEQ.); ILLINOIS ADMINISTRATIVE CODE (80 ILL. ADM. CODE 搂 303.250); FAIR LABOR STANDARDS ACT (29 U.S.C. 搂 201 ET SEQ.; 29 CFR 搂 4.173); SURS GUIDELINES; ICCB ADMINISTRATIVE RULES (23 ILL. ADM. CODE 搂 1501 ET SEQ.)
CROSS REF.: ADMINISTRATIVE PROCEDURE 530

91重口 provides various types of leave for its professional and executive support staff pursuant to state and federal law, including but not limited to: disability leave, sick leave, maternity leave, leave of absence, military leave, jury duty leave, and insurance coverage during leave.

Collective bargaining agreements governing certain employee groups may provide additional or alternative leave benefits. In such cases, the terms of the applicable agreement shall prevail.

Insurance coverage and other benefits during leave shall be provided where required by law.

*Sick leave and Personal leave are combined for a total of 160 hours per year per employee.

ADOPTED: JULY 6, 1972
AMENDED: APRIL 1, 1980; JANUARY 25, 2000; OCTOBER 23, 2012; MARCH 22, 2016; OCTOBER 28, 2025
REVIEWED: FEBRUARY 12, 2016; SEPTEMBER 15, 2025
LEGAL REF.: ILLINOIS EQUAL PAY ACT; FAIR LABOR STANDARDS ACT; TITLE VII OF THE CIVIL RIGHTS ACT; UNIFORMED SERVICES EMPLOYMENT AND REEMPLOYMENT RIGHTS ACT; ILLINOIS MILITARY LEAVE OF ABSENCE ACT; FAMILY MEDICAL LEAVE ACT; ILLINOIS ADMINISTRATIVE CODE TITLE 80, 搂 303.130; PAID LEAVE FOR ALL WORKERS ACT (2024)
CROSS REF.: COLLECTIVE BARGAINING AGREEMENTS;

PROFESSIONAL AND EXECUTIVE SUPPORT STAFF
The Board of Trustees will provide group health insurance (including dental and vision) for full-time, professional, and executive support staff employees. Premiums will be shared at forty percent (40%) employees and sixty percent (60%) College.

The Health Insurance Committee, which includes representation from the professional and executive support staff, may recommend changes to coverage and other means at its disposal that have the effect of reducing, if not eliminating, cost increases.

Eligibility requirements, including but not limited to the requirement of mandatory participation, are determined by the insurance provider(s).

ADOPTED: JANUARY 4, 1977
AMENDED: SEPTEMBER 10, 1990; OCTOBER 22, 1996; SEPTEMBER 28, 1999 (RETRO TO 7-1-99); JANUARY 25, 2000 (MERGED FORMER BOARD POLICY 6185); JUNE 25, 2002; JULY 26, 2005; OCTOBER 24, 2006; JUNE 23, 2009; OCTOBER 23, 2012
REVIEWED:
LEGAL REF.:
CROSS REF.:

The Board of Trustees will pay the cost of the premium for each full-time professional or executive support staff employee in an amount equivalent to the base salary, rounded up to the nearest ten thousand dollars ($10,000). Each member shall have a minimum coverage of fifty thousand dollars ($50,000). The amount of life insurance shall be calculated upon the base salary at the time of initial employment and updated not less than every five (5) years. The amount of life insurance provided is subject to the specific carrier鈥檚 benefit reduction schedule.

ADOPTED: JANUARY 4, 1977
AMENDED: SEPTEMBER 14, 1987; JANUARY 25, 2000; FEBRUARY 24, 2009 (EFFECTIVE APRIL 1, 2009)
REVIEWED:
LEGAL REF.:
CROSS REF.:

The 91重口 grievance policy is designed to address any problems or complaints arising from work assignments or differences of opinion regarding the application of Board Policies related to employees not covered by a collective bargaining agreement (CBA). Employees should follow the following four-step process:

Process:

Initial Presentation: An employee must present the grievance to their immediate supervisor within two working days of the grievance arising. The supervisor must respond in writing within 48 hours.
Escalation to Vice-President/Provost: If unresolved, the employee may submit the grievance in writing to the Vice-President/Provost within three working days of receiving the supervisor’s decision. The Vice-President/Provost must respond in writing within five working days.
Escalation to President: If still unresolved, the employee may submit the grievance in writing to the President within three working days of receiving the Vice-President/Provost’s decision. The President must respond in writing within five working days.
Final Appeal to Board of Trustees: If the grievance remains unresolved, the employee may submit it in writing to the Board of Trustees within three working days of receiving the President’s decision. The Board may choose to review the grievance and must provide a written decision within 25 working days following the next regular Board meeting. The Board’s decision is final.

ADOPTED: JUNE 4, 1974
AMENDED: AUGUST 1, 1978; MARCH 11, 1985; APRIL 9, 1990; JANUARY 25, 2000; SEPTEMBER 22, 2025
REVIEWED: JULY 21, 2025
LEGAL REF.: ILLINOIS HUMAN RIGHTS ACT; TITLE VII OF THE CIVIL RIGHTS ACT OF 1964; AMERICANS WITH DISABILITIES ACT; FAMILY AND MEDICAL LEAVE ACT
CROSS REF.: BOARD POLICIES 3510, 3511

Purpose
To ensure effective communication between faculty and students, 91重口 requires all instructional faculty to demonstrate oral English proficiency in accordance with Section 3-29.2 of the Illinois Public Community College Act.

Applicability
This policy applies to all full-time and part-time faculty members with direct student contact.

ADOPTED: JUNE 8, 1987
AMENDED: NOVEMBER 25, 2025
REVIEWED: OCTOBER 20, 2025
LEGAL REF.: ILLINOIS PUBLIC COMMUNITY COLLEGE ACT (110 ILCS 805/3-29.2); ILLINOIS HUMAN RIGHTS ACT; TITLE VII OF THE CIVIL RIGHTS ACT OF 1964; AMERICANS WITH DISABILITIES ACT
CROSS REF.: ADMINISTRATIVE PROCEDURE 531

The primary objective of the evaluation of instruction is to enhance teaching quality. This evaluation is a critical factor in determining the renewal of faculty appointments. Faculty will undergo formal evaluations in accordance with the collective bargaining agreements, with additional evaluations conducted as deemed necessary by the appropriate supervisor.

ADOPTED: DECEMBER 1, 1970
AMENDED: MARCH 13, 1989; SEPTEMBER 21, 1993; FEBRUARY 25, 2014; SEPTEMBER 22, 2025
REVIEWED: JULY 21, 2025
LEGAL REF.: ILLINOIS SCHOOL CODE (105 ILCS 5/24A-1 ET SEQ.); HIGHER EDUCATION OPPORTUNITY ACT (20 U.S.C 搂 1001 ET SEQ.); TITLE VII OF THE CIVIL RIGHTS ACT OF 1964 (42 U.S.C. 搂 2000E ET SEQ.)
CROSS REF.:

Release time at 91重口 is designed to utilize faculty talent, energy, and insight to facilitate the College’s mission and accomplish specific aims and objectives consistent with its established goals.

Release time may be granted for professional activities of College-wide or district-wide significance that draw upon the expertise of faculty. These activities are considered beyond the normal teaching responsibilities and other obligations of faculty.

Release time will be restricted to six hours per semester, with the possibility of additional hours approved by the President for short-range activities. Faculty must reapply each year for release time, and all requests must justify the need and detail the planned activity.

ADOPTED: JANUARY 25, 1994
AMENDED: MARCH 2, 2010; OCTOBER 26, 2010; SEPTEMBER 22, 2025
REVIEWED: JULY 21, 2025
LEGAL REF.: ILLINOIS PUBLIC COMMUNITY COLLEGE ACT; FAIR LABOR STANDARDS ACT; HIGHER EDUCATION ACT
CROSS REF.:

Adjunct faculty may be dismissed during the semester for adequate cause, which includes incompetency, immorality, negligence, participation in illegal activities or violations of contractual commitments, and any actions adversely affecting the legitimate educational interests of the College. Any dismissal shall be subject to Board Policy 5290 鈥� Grievances.

ADOPTED: SEPTEMBER 13, 1983
AMENDED: NOVEMBER 22, 2016; SEPTEMBER 24, 2019 (TITLES); SEPTEMBER 22, 2025
REVIEWED: SEPTEMBER 21, 2016; JULY 21, 2025
LEGAL REF.: ILLINOIS EDUCATIONAL LABOR RELATIONS ACT; ILLINOIS HUMAN RIGHTS ACT; TITLE VII OF THE CIVIL RIGHTS ACT OF 1964; AMERICANS WITH DISABILITIES ACT; AGE DISCRIMINATION IN EMPLOYMENT ACT; FAMILY AND MEDICAL LEAVE ACT
CROSS REF.:

John A. Logan Illinois Education Association, IEA-NEA

Association of Adjunct Faculty

91重口 Operational Staff Association, IEA-NEA

Teamsters Local Union No. 50

Illinois Fraternal Order of Police Labor Council

July 1 through June 30 shall be the official fiscal year for 91重口. This fiscal year will be used in preparing budgets and annual reports.

ADOPTED: JUNE 17, 1968
AMENDED:
REVIEWED:
LEGAL REF.:
CROSS REF.:

The Board of Trustees shall adopt an annual budget, in accordance with 110 ILCS 805/3-20.1.

In addition, pursuant to the law, 鈥渢he board may from time to time make transfers between the various items in any fund not exceeding in the aggregate 10% of the total of such fund as set forth in the budget. The board may amend the annual budget from time to time at a regular meeting of the board if public notice of any amendment is provided pursuant to the Open Meetings Act.鈥�

ADOPTED: JUNE 4, 1974
AMENDED: MARCH 9, 1982; OCTOBER 28, 2025
REVIEWED: SEPTEMBER 15, 2025
LEGAL REF.: 110 ILCS 805/3-20.1; ILLINOIS OPEN MEETINGS ACT
CROSS REF.:

The College is committed to promoting the economic development of disadvantaged business enterprises by setting aspirational goals to award contracts to businesses owned by minorities, females, and persons with disabilities, in accordance with the Business Enterprise for Minorities, Females and Persons with Disabilities Act (30 ILCS 575/0.01 et seq.) and the Business Enterprise Council.

ADOPTED: NOVEMBER 22, 2016
AMENDED: OCTOBER 28, 2025
REVIEWED: SEPTEMBER 21, 2016; SEPTEMBER 15, 2025
LEGAL REF.: 30 ILCS 575/0.01 ET SEQ; CIVIL RIGHTS ACT OF 1964 (42 U.S.C. 搂 2000D); AMERICANS WITH DISABILITIES ACT (42 U.S.C. 搂 12101 ET SEQ.)
CROSS REF.: BOARD POLICY 7154 (PURCHASING); ADMINISTRATIVE PROCEDURE 712

The Board shall ensure an annual audit of college accounts by a licensed accounting firm in Illinois, with evaluation of services every three years. The audit, conducted in accordance with generally accepted auditing standards and ICCB regulations, will verify student enrollment and other figures for ICCB claims, and include a professional opinion.

The Board Finance Committee will review the audit before submission to the whole board and ICCB.

ADOPTED: AUGUST 6, 1974
AMENDED: SEPTEMBER 23, 2008; OCTOBER 28, 2025
REVIEWED: SEPTEMBER 15, 2025
LEGAL REF.: 110 ILCS 805/3-22.1; FEDERAL: GENERALLY ACCEPTED AUDITING STANDARDS (GAAS); GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP); SARBANES-OXLEY ACT OF 2022 (PUBLIC LAW 107-204)
CROSS REF.: ADMINISTRATIVE PROCEDURE 713

No member of the Board of Trustees or full-time employee may be interested, directly or indirectly, in any contract, work, business, or sale involving the district, unless disclosed and approved by the president. The President and Vice-President/Provost are authorized to sign contracts on behalf of the Board of Trustees with external agencies as long as the total financial commitment does not exceed specified thresholds. Contracts exceeding these thresholds require Board approval. This policy is in accordance with other Board Policies, and relevant sections of the Community College Act.

No community college board member shall be interested, directly or indirectly, in his own name or in the name of any other person, association, trust or corporation, in any contract, work, or business of the district or in the sale of any article, whenever the expense, price, or consideration of the contract, work, business, or sale is paid either from the treasury or by any assessment levied by any statute or ordinance. Additionally, no community college board member shall be interested, directly or indirectly, in the purchase of any property which (1) belongs to the district, or (2) is sold for taxes or assessments, or (3) is sold by virtue of legal process at the suit of the district. (See definitions and exceptions under 110 ILCS 805/3-48))

ADOPTED: APRIL 1, 1980
AMENDED: APRIL 10, 1989; MARCH 24, 2009; OCTOBER 28, 2025
REVIEWED: SEPTEMBER 15, 2025
LEGAL REF.: 110 ILCS 805/3-48; 110 ILCS 805/3-27.1; 20 U.S.C. 搂 1001 ET SEQ.
CROSS REF.: BOARD POLICIES 7154

The College’s purchasing and disbursement activities are managed by the President and Vice-President
for Business Services & CFO. Purchases must comply with accepted business procedures, audit
requirements, and Illinois Statutes 鈥� including but not limited to 110 ILCS 5/3-27.1. Disbursements are
authorized by the Treasurer and reviewed by the Board. All expenditures must comply with the State
Prompt Payment Act.

ADOPTED: MAY 7, 1968
AMENDED: OCTOBER 6, 1981; MARCH 13, 1989; FEBRUARY 11, 1992; JULY 28, 1998; JANUARY 25, 2005; OCTOBER 21, 2008; SEPTEMBER 22. 2009; MAY 22, 2012; FEBRUARY 24, 2015; SEPTEMBER 26, 2017; JUNE 28, 2022; OCTOBER 28, 2025
REVIEWED: JULY 24, 2017; MAY 17, 2022; SEPTEMBER 15, 2025
LEGAL REF.: 110 ILCS 805/3-27.2; 30 ILCS 540; FEDERAL PROCUREMENT STANDARDS
CROSS REF.: BOARD POLICIES 7151; ADMINISTRATIVE PROCEDURES 701, 715

The Treasurer/Vice President for Business Services & CFO is responsible for managing investments, ensuring diversification, and maintaining liquidity to meet the College’s operational needs.

Additionally, the College must adhere to disclosure requirements under the Securities Exchange Act of 1934, ensuring accurate and timely dissemination of financial information and material events.

The Treasurer/Vice President for Business Services & CFO oversees the preparation and review of official statements, annual financial information, and EMMA notices to ensure compliance with federal securities laws.

ADOPTED: APRIL 1, 1980
AMENDED: NOVEMBER 16, 1999; OCTOBER 28, 2025
REVIEWED: SEPTEMBER 15, 2025
LEGAL REF.: 30 ILCS 235/1; ; 110 ILCS 805/3-47; SECURITIES EXCHANGE ACT OF 1934, RULE 15C2-12
CROSS REF.: ADMINISTRATIVE PROCEDURE 717

91重口 is committed to ensuring the proper management and use of federal funds through adherence to established financial management systems, procurement policies, property management, and compliance with Office of Management and Budget (OMB) Circulars.

The College prohibits the use of federal funds for lobbying activities.

The College requires all research involving human subjects or animals to be reviewed and approved by
the Institutional Review Board (IRB).

The President is the only authorized individual to commit the College to any grant or project, and all grant personnel must adhere to specific employment guidelines. This policy ensures compliance with federal and state regulations, including the Lobbying Disclosure Act of 1995, the Higher Education Opportunity Act of 2008, and the U.S. Department of Health and Human Services regulations.

ADOPTED: APRIL 1, 1980
AMENDED: JUNE 24, 2008; NOVEMBER 24, 2015; JANUARY 11, 2017; OCTOBER 28, 2025
REVIEWED: OCTOBER 12, 2015; JANUARY 11, 2017; SEPTEMBER 15, 2025
LEGAL REF.: 5 CFR PART 1310; 2 U.S.C. 搂 1601; PUBLIC LAW 110-315; 45 CFR PART 46; 30 ILCS 708/1 ET SEQ.; 30 ILCS 500/
CROSS REF.: ADMINISTRATIVE PROCEDURE 750

The College is committed to fostering an environment that supports student success and financial responsibility. Our goal is to ensure that all students have access to the resources they need to complete their education while maintaining the financial health of the institution. To achieve this, the College will implement fair and transparent debt collection practices that comply with state and federal laws.

91重口 aims to provide students with flexible payment options and support services to help them manage their financial obligations.

The College will not withhold transcripts or diplomas due to outstanding debts, ensuring that students can continue their educational and professional pursuits without unnecessary barriers.

ADOPTED: MARCH 5, 1974
AMENDED: AUGUST 26, 2008, OCTOBER 25, 2022; FEBRUARY 28, 2023; SEPTEMBER 24, 2024; OCTOBER 28, 2025
REVIEWED: SEPTEMBER 15, 2022; JANUARY 12, 2023; AUGUST 6, 2024; SEPTEMBER 15, 2025
LEGAL REF.: PUBLIC ACT 102-0998/15; 225 ILCS 425; 815 ILCS 505; 15 U.S.C. 搂搂 1692-1692P
CROSS REF.: ADMINISTRATIVE PROCEDURE 718

The Treasurer of the Board/Vice President for Business and CFO is authorized to make regular payroll disbursements, including electronic deposits for full-time and continuing part-time employees, in accordance with administrative procedures.

ADOPTED: MAY 7, 1968
AMENDED: NOVEMBER 5, 1974; AUGUST 26, 2008; FEBRUARY 22, 2011; OCTOBER 28, 2025
REVIEWED: SEPTEMBER 15, 2025
LEGAL REF.: ILLINOIS WAGE PAYMENT AND COLLECTION ACT (820 ILCS 115); INTERNAL REVENUE CODE (IRC) SECTIONS 403(B) AND 457; ILLINOIS INSURANCE CODE (215 ILCS 5); FAIR LABOR STANDARDS ACT (FLSA)
CROSS REF.: BOARD POLICY 2310; ADMINISTRATIVE PROCEDURE 719

Qualifications for company participation in the Tax Deferred Annuity/Deferred Compensation program for 91重口 employees effective December 1, 2008:

ALL PROGRAMS

The company must maintain an agent or service representative(s) who are readily accessible to service any participant for whose benefit that company holds an annuity contract.
The company may lose its privilege of participation through failure to meet the College requirements.
The company must be willing to execute an Information Sharing Agreement with the College. The company must agree to all further regulations and requirements relating to the plan which the College may adopt.
The company must designate one representative to serve as a contact with the College in regard to all matters concerning annuities purchased by the College. The representative must provide proof of company representation and be licensed to sell fixed and variable contracts.
The company must submit to the College copies of annuity contracts with satisfactory evidence it meets provisions of the Internal Revenue Code and, if applicable, is considered by the insurance industry as a pure annuity contract. All alterations to the company鈥檚 contracts must be submitted together with similar evidence before any such altered contract is offered to any College employee. Each provider company must provide fixed, variable, and combination contract possibilities. The initial loading cost, if any, from the initial contract must be credited in any change in the participant鈥檚 annuity.
The provider company must be used as a provider in the SURS Self-Managed Retirement Plan or be approved by the Board Finance Committee after procuring annuity contracts with ten (10) College staff. Provider companies presently holding contracts with employees will be allowed to continue. If at any time an existing provider loses all its contracts, it must re-qualify to become reinstated. A maximum of ten (10) providers will be allowed.
Reductions will be restricted to whole dollar amounts.
The company must be willing to accept transmittal from a common remitter each period as the evidence upon which their account will be paid by the College.
Each company must furnish the College Business Office and participant with calculations demonstrating compliance with Internal Revenue Service limitations on tax-sheltered contributions and undertake to hold the Board of Trustees, its agents and employees, and the participant harmless for any loss, cost, or expense caused by error or omission in such calculations.

INSURANCE ANNUITY PROGRAMS

The company must be authorized by the Director of Insurance of the State of Illinois to issue such
annuity contracts.
Authorized salary reduction intended for annuity purchase will be used exclusively for that
purpose and not for life insurance in any form or riders, including but not limited to retirement or
accidental death, or dismemberment.

DEFERRED COMPENSATION PROGRAMS

Deferred compensation plans must be set up in accordance with enabling legislation allowing
employee participation in any qualifying investment option.

ADOPTED: APRIL 1, 1980
AMENDED: NOVEMBER 17, 1986; OCTOBER 19, 1987; JUNE 27, 1995; SEPTEMBER 23, 2008; MAY 26, 2009
LEGAL REF.:
CROSS REF.:

Provided insurance companies, agents and/or employees meet the guidelines as specified below, additional insurance may be purchased by employees, and premiums may be paid by payroll deductions. The entire premium must be paid by the employee.

Insurance not a part of the College鈥檚 fringe benefit package will be allowed under this policy (i.e., accident, disability and cancer).
The company may lose its privilege of participation for any failure to meet College requirements.
Companies and employees participating under the provisions of this College policy must agree to abide by any additional regulations or changes in College Policy #7192.
Each company participating under these provisions must designate an agent or representative to serve as the company鈥檚 contact with the College and the employees and keep the name, address, and telephone number of that agent updated in the office of the Director of Compensation and Benefits at 91重口. The company must maintain an agent or representative who is readily accessible to service College participants for whose benefit that company holds insurance. The representative must provide proof of company representation and be licensed to sell the type of insurance in force with College employees.
Any company participating under these provisions must represent ten (10) College employee participants and be approved by the Board Finance Committee to become approved. If at any time an existing company loses all its participants, it must re-qualify to become reinstated as a participating company. A maximum of ten (10) providers will be allowed.
Any company participating under these provisions must be recommended in the most current edition of 鈥淏est鈥檚 Life Insurance Reports鈥� with an 鈥淎鈥� rating or better.
Any participating company(s) must be authorized by the Director of Insurance of the State of Illinois to issue the type of insurance contracts which he sells, under these provisions, to College employees.
The insurance company must be willing to accept the College transmittal each month as the evidence upon which their account will be paid by the College.
All requests to initiate or terminate payroll deductions must be presented to the Payroll Office at the College in writing and signed by the employee making the request. Such authorization by the employee must state the beginning and/or ending dates of the deduction and the amount to be deducted.

ADOPTED: DECEMBER 7, 1981
AMENDED: SEPTEMBER 23, 2008; SEPTEMBER 30, 2016
LEGAL REF.:
CROSS REF.:

91重口 aims to make its facilities available for use by individuals and community groups
within the district, prioritizing educational and community service activities. Requests for facility use
must be directed to the Facility Scheduling Office and comply with all local, state, and federal laws.
Requests will be granted on a non-discriminatory basis in accordance with all applicable local, state, and
federal laws.
Fees are required for facility use, with exceptions for certain community-beneficial events. Users must
adhere to College policies, including prohibitions on illegal drugs, tobacco, vaping, and unauthorized
alcohol consumption. Violations may result in expulsion and loss of future privileges.
Special considerations apply to outdoor facilities, the O鈥橬eil Auditorium, and other specific areas.

ADOPTED: JANUARY 4, 1969
AMENDED: APRIL 1, 1980; MARCH 11, 1985; FEBRUARY 11, 1992; NOVEMBER 9, 1993; SEPTEMBER 27, 1994; AUGUST 26, 1997; JULY 27, 1999; AUGUST 23, 2005; FEBRUARY 24, 2009; NOVEMBER 22, 2016; AUGUST 28, 2018; OCTOBER 28, 2025
REVIEWED: SEPTEMBER 21, 2016; JULY 18, 2018; SEPTEMBER 15, 2025
LEGAL REF.: 110 ILCS 805/3-42.1; 410 ILCS 82/10; AMERICANS WITH DISABILITIES ACT (ADA); CIVIL RIGHTS ACT OF 1964; DRUG-FREE SCHOOLS AND COMMUNITIES ACT
CROSS REF.: BOARD POLICIES 4312, 4313; ADMINISTRATIVE PROCEDURES 310, 761, 764, 721.5

Operational hours of 91重口 owned and managed properties are to be established by the President and maintained in administrative procedure.

No student or visitor will be allowed entrance to any structure or facility during times when the facility is deemed closed unless accompanied by a full-time employee.

Off-campus facilities may be closed during holidays and inclement weather days according to the same schedule as on-campus facilities.

Employees may be required to present proper identification if present in a College-owned or operated facility when the facility is closed.

No person other than Campus Police or Facility Staff on duty will be allowed to remain on campus overnight or after closing time unless there is a campus emergency.

The President is authorized to open the campus at times other than those identified in administrative procedure when it is deemed by him/her to be in the best interest of the College to do so and on an as-
needed basis. This authority shall include overnight activities as well.

ADOPTED: FEBRUARY 9, 1976
AMENDED: APRIL 1, 1980; JANUARY 6, 1993; FEBRUARY 24, 2009; NOVEMBER 22, 2016
REVIEWED: SEPTEMBER 21, 2016
LEGAL REF.:
CROSS REF.: ADMINISTRATIVE PROCEDURE 722.5

91重口 is committed to maintaining a safe, respectful, and effective environment for learning, work, and public engagement. Any behavior鈥攂y students, employees, visitors, or guests鈥攖hat disrupts, obstructs, or interferes with the operations of the College, whether academic or otherwise, is strictly prohibited. Individuals engaging in such conduct may be subject to removal from campus and other appropriate disciplinary actions, in accordance with College policies and all applicable Illinois and federal laws.

ADOPTED: FEBRUARY 6, 1976
AMENDED: FEBRUARY 2, 2009; SEPTEMBER 30, 2016; MARCH 25, 2026
REVIEWED: FEBRUARY 17, 2026
LEGAL REF.: ILLINOIS PUBLIC COMMUNITY COLLEGE ACT 鈥� CAMPUS POLICE AUTHORITY: 110 ILCS 805/3-42.1.; CRIMINAL TRESPASS: 720 ILCS 5/21-5 (STATE-SUPPORTED LAND); 720 ILCS 5/21-3 (REAL PROPERTY); FIRST AMENDMENT (TIME, PLACE, MANNER): WARD V. ROCK AGAINST RACISM, 491 U.S. 781 (1989); GRAYNED V. CITY OF ROCKFORD, 408 U.S. 104 (1972); TITLE IX: 20 U.S.C. 搂 1681; 34 C.F.R. PT. 106; CLERY ACT: 20 U.S.C. 搂 1092(F); 34 C.F.R. 搂 668.46; ADA TITLE II: 42 U.S.C. 搂 12132; 28 C.F.R. PT. 35; SECTION 504: 29 U.S.C. 搂 794; 34 C.F.R. PT. 104;
CROSS REF.: BOARD POLICIES 3610, 3373, 4310, 4315, 4320, 4321, 4330, 7210, 8310; ADMINISTRATIVE PROCEDURE 306

The Board of Trustees authorizes the 91重口 administration to establish procedures for the disposal of obsolete and/or surplus property, ensuring compliance with the Illinois Public Community College Act 805/3-41 and the Code of Federal Regulations Procurement Standards (搂搂200.310-316).

ADOPTED: DECEMBER 2, 1975
AMENDED: APRIL 1, 1980; FEBRUARY 24, 2009; NOVEMBER 28, 2017; OCTOBER 28, 2025
REVIEWED: OCTOBER 11, 2017; SEPTEMBER 15, 2025
LEGAL REF.: ILLINOIS PUBLIC COMMUNITY COLLEGE ACT 805/3-41; CODE OF FEDERAL REGULATIONS PROCUREMENT STANDARDS (搂搂200.310-316); 30 ILCS 105/7; 44 ILL. ADMIN. CODE 5000.760
CROSS REF.: BOARD POLICY 7154; ADMINISTRATIVE PROCEDURE 724

The College Bookstore is leased to an outside vendor by action of the 91重口 Board of Trustees.

ADOPTED: AUGUST 5, 1968
AMENDED: APRIL 5, 1977
LEGAL REF.:
CROSS REF.:

The Learning Resources Center (LRC) may issue a borrower鈥檚 card to any legal resident of the 91重口 district at a charge of $1.00 for the purpose of using materials in the LRC.

Courtesy cards will be issued to school officials in the district and senior citizens (persons 60 years of age or older) who are legal residents of the 91重口 district at no charge.

ADOPTED: JANUARY 10, 1974
AMENDED: MARCH 13, 1989
LEGAL REF.:
CROSS REF.:

Since pre-recorded video tapes and the technology of recording programs off the air offers a wide spectrum of material which may be useful to the instructional process at the College, it is important that clear policies be established that will allow the enrichment of instruction by use of these programs and ensure that the copyright owner鈥檚 rights will not be violated.

This policy will provide guidelines regarding (1) taping of commercial or public broadcast programs off the air and their legal use by instructors in the classroom, (2) use of purchased and/or rented tapes in the classroom, (3) use of telecourse programs, and (4) duplication of video programs.

Off-Air Taping of Commercial and Public Broadcast Programs
There is no specific copyright law or exception covering the question of taping broadcasts off the
air and showing these works in the classroom. In this policy, we will apply the general rights as
contained in Section 106 of the Copyright Law and the general 鈥渇air use exception鈥� contained in
Section 107. The Supreme Court has ruled on home use of such rebroadcasts, which the court
defined as 鈥渢ime-shifting.鈥� It appears from the majority in the case that time-shifting by the
taping and rebroadcast for classroom purposes of off-the-air presentations would be acceptable
to the Supreme Court. This is further strengthened by guidelines which are submitted by the
negotiating committee set up by the Sub-Committee on Courts, Civil Liberties and Administration
of Justice, Committee on the Judiciary, U.S. House of Representatives. This negotiating committee
included copyright experts from media, education, and library associations. These guidelines,
which do not have the effect of law, do allow for the recording of off-air broadcasts and their
reshowing in non-profit educational institutions for evaluation purposes within 45 calendar days
of the initial presentation. These guidelines restrict the use of these programs in the classroom or
other instructional areas to the first ten (10) consecutive school days in the forty-five (45)
calendar day retention period. The College will use these guidelines regarding all issues of off-the-
air taping and its use in the classroom. These guidelines are reproduced below.

Guidelines for the off-air recording of broadcast programming for educational use
- (a) The guidelines were developed to apply only to the off-air recording by non-profit educational institutions.
- (b) A broadcast program may be recorded off-air simultaneously with broadcast transmission (including simultaneous cable retransmission) and retained by a non-profit educational institution for a period not to exceed the first forty-five (45) consecutive calendar days after the date of recording. Upon conclusion of such retention period, all off-air recordings must be erased or destroyed immediately. 鈥淏roadcast programs鈥� are television programs transmitted by television stations for reception by the general public without charge.
- (c) Off-air recordings may be used once by individual teachers in the course of relevant teaching activities and repeated once only when instructional reinforcement is necessary, in the classroom and similar places devoted to instruction within a single building, cluster, or campus, as well as in the homes of students receiving formalized home instruction, during the first ten (10) consecutive school days in the forty-five (45) day calendar day retention period. 鈥淪chool days鈥� are school session days–not counting weekends, holidays, vacation, examination periods, or scheduled interruptions–within the forty-five (45) calendar day retention period.
- (d) Off-air recordings may be made only at the requests of and used by individual teachers and may not be regularly recorded in anticipation of requests. No broadcast program may be recorded off-air more than once at the request of the same teacher, regardless of the number of times the program may be broadcast.
- (e) A limited number of copies may be reproduced from each off-air recording to meet the legitimate needs of teachers under these guidelines. Each such additional copy shall be subject to all provisions governing the original recording.
- (f) After the first ten (10) consecutive school days, off-air recording may be used up to the end of the forty-five (45) calendar day retention period only for teacher evaluation purposes, i.e., to determine whether or not to include the broadcast program in the teaching curriculum, and may not be used in the recording institution for student evaluation or any other non-evaluation purpose without authorization.
- (g) Off-air recordings need not be used in their entirety, but the recorded programs may not be altered from their original content. Off-air recordings may not be physically or electronically combined or merged to constitute teaching anthologies or compilations.
- (h) All copies of off-air recordings must include the copyright notice on the broadcast program as recorded.
- (i) Educational institutions are expected to establish appropriate control procedures to maintain the integrity of these guidelines.

Procedures to Ensure Compliance

An off-air recording log will be established to maintain the following data:

1. Title of the program to be recorded.

2. Producer or distributor of the program.

3. Channel, time, and date of the broadcast.

4. Name of the requesting party.

5. Date showing ten (10) consecutive school days after recording.

6. Date showing forty-five (45) calendar days (erase date).

7. Legal authorization applied for: Yes_____ No_____

8. Legal authorization received: Yes_____ No_____

9. Authorization on file: Yes_____ No_____

10. Instructor notified of erase date: Yes_____ No_____

2. Using Rented and/or Pre-recorded Videotapes in the classroom

Section 110 contains some specific exceptions to the copyright owner鈥檚 rights. 17 USC Section 110 (1) allows for the performance of a motion picture or other audio-visual work by an instructor in the course of face-to-face teaching activities between the instructor and his pupils in a non-profit educational institution, so long as the copy utilized was not unlawfully made. This section would appear to specifically cover the use of pre-recorded or rented video cassettes obtained from media suppliers or rental businesses. The cassettes are purchased by the renter and made available to instructors; as such, they are legally produced copies. So long as the copy is legally produced, or the instructors know or reasonably believe that it is a legal copy, the copy can be shown to the students in the classroom environment. Consequently, the showing of rented cassettes would not be a violation of an owner鈥檚 copyright so long as the following criteria are met:

(a) The performance utilized a legitimate copy or one which the instructor reasonably believed was legitimate.

(b) That the showing or performance is in a classroom or other similar place devoted to instruction by faculty at John A. Logan, a non-profit educational institution.

(c) The performance is given by the instructor or pupils as part of a face-to-face teaching activity.

3. Use of Telecourse Tapes in the Classroom

Telecourse tapes are leased or purchased tapes that are obtained through independent and/or group negotiations with the producing companies or their representatives. Broadcast, cable, and audio-visual rights are negotiated separately. That may restrict the use of these programs. Regular classroom use is not permitted if the audio-visual rights have not been negotiated.

Instructors must contact the LRC to find out what our rights are regarding a particular set of tapes before using any telecourse programs in a regular classroom.

4. Duplication of Video Tapes for Classroom Use

(a) Rights to duplicate telecourse tapes are negotiated with the lease. Copies may not be used after the lease has expired.

(b) Purchased videotapes may be copied to save the copy as a backup copy.

(c) Off-air broadcasts may be duplicated, but the same restrictions apply to each copy as set forth in the attached guidelines.

(d) Rented videotapes may not be duplicated.

(e) Duplication requests not falling under one of the above categories must be accompanied by a documented authorization for duplication.

ADOPTED: NOVEMBER 11, 1985
AMENDED:
LEGAL REF.:
CROSS REF.:

91重口 shall retain records for legal, fiscal, administrative, and historical purposes in compliance with applicable laws and regulations. Records of enduring value shall be preserved permanently, while others shall be retained for defined periods and disposed of appropriately.

Records are defined as all books, papers, digitized electronic material, maps, photographs, databases, or other official documentary materials made or received in connection with the transaction of public business and preserved as evidence of the organization, function, policies, decisions, procedures, operations, or other activities of the College.

A Records Management Officer (RMO) shall be designated by the administration to oversee the development and maintenance of methodologies for the appraisal, retention, and disposal of College records. These methodologies shall be updated as required by changes in law or institutional needs.

ADOPTED: AUGUST 16, 1982
AMENDED: JULY 9, 1984; MARCH 24, 2009; OCTOBER 28, 2025
REVIEWED: SEPTEMBER 15, 2025
LEGAL REF.: 5 ILCS 160/) STATE RECORDS ACT; STATE RECORDS MANAGEMENT MANUAL FOR ILLINOIS STATE AGENCIES;
CROSS REF.:

The naming of physical components of the College serves as the most prestigious, meaningful, and
permanent means of recognizing individuals and corporations who have had a significant, positive
impact on 91重口. The conferral of honorific names is the prerogative of the College
President and, ultimately, the Board of Trustees. The President of the College may appoint/designate
an advisory committee for the purpose of naming or renaming physical components and/or entities of
the College. Three categories under which names may be submitted for recognition include but are not
limited to the following:

Recognition for gifts to the 91重口 Foundation
Recognition for service to the College, professional accomplishments, and/or honors
Recognition of public persons who have rendered significant service on a local, regional, state,
national, or international level.

PROCEDURES

The President of the College and the Board of Trustees may, at their discretion, name buildings, components, or other entities.
Recommendations for naming a College physical component, submitted by persons other than the President and the Board of Trustees, shall be forwarded to the President of the College. Materials forwarded should include a written justification for the nominee.

Recommendations for changing the name or renaming a College physical component, submitted by persons other than the President and the Board of Trustees, shall be forwarded to the President of the College. Materials forwarded should include a written justification for such action.

a. The President shall submit the recommendation(s) to the Board of Trustees. The President may, at his/her discretion, submit the recommendation to the advisory committee before submitting the recommendation to the Board of Trustees.
b. Approval of recommendation(s) will require two-thirds of the total membership of the advisory committee.
c. Final approval of a name of a physical component shall be given by the Board of Trustees after a minimum waiting period of 60 days following the initial approval of the advisory committee. The President may, at his/her discretion, waive the minimum waiting period.

GUIDELINES

Physical components/entities of the College may be named for:
a. notable members of the College trustees, administration, faculty, staff, and members of the student body.
b. donors of substantial funds to the College.
c. public persons who have rendered service on the local, state, national or international levels.
For recognition of significant gifts to the Foundation, the Foundation Board of Directors may make recommendations to the President for naming physical components of the College based on the following criteria:
a. Gifts of $1,000,000 or larger Buildings may be permanently named in honor of the donor or immediate family members
b. Gifts of $500,000 or larger Building wings may be permanently named in honor of the donor or immediate family members
c. Gifts of $100,000 or larger Teaching/learning laboratories and spaces may be named in honor of the donor or immediate family members

Other physical components of the College may be named for recognition of significant gifts if recommended by the Foundation Board of Directors and approved by the College Board of Trustees.
Where practicable, when naming physical components for persons, the committee will take into consideration the discipline or service represented by the candidate named with a view to matching it as closely as possible to the discipline or nature of the present or anticipated future function of the structure.
When the name of a person has been submitted for consideration, a short narrative of no more than one typewritten, double-spaced page must be submitted by the nominator to support the nominee and list the reasons why such an honor should be bestowed. Other documentation may be required to provide personal data of the individual and to verify the accomplishments and/or services to the College.
Upon approval by the Board of Trustees to recognize an individual by naming a physical component in his/her honor, written permission shall be obtained from the proposed nominee or from the nearest relative (whichever is applicable) before a public announcement is made.

ADOPTED: MARCH 16, 1993
AMENDED: JULY 22, 1997; JUNE 27, 2000; MARCH 27, 2001; SEPTEMBER 28, 2010
REVIEWED:
LEGAL REF.:
CROSS REF.:

In compliance with state law, by approval of the Board of Trustees, 91重口 (91重口) establishes tuition rates for in-district, out-of-district, out-of-state, and out-of-country students.

ADOPTED: MAY 7, 1968
AMENDED: APRIL 1, 1980; NOVEMBER 10, 1981; DECEMBER 7, 1981; MARCH 11, 1985; NOVEMBER 24, 2015 (EFFECTIVE SPRING 2016 ACADEMIC TERM); SEPTEMBER 24, 2019; OCTOBER 28, 2025
REVIEWED: OCTOBER 12, 2015; AUGUST 2, 2019; SEPTEMBER 15, 2025
LEGAL REF.: 110 ILCS 805/3-45 AND 6-4; ADMINISTRATIVE RULES OF THE ILLINOIS COMMUNITY COLLEGE BOARD, SECTION 1501.505/B) 7; HIGHER EDUCATION ACT OF 1965 (20 U.S.C. 搂 1001 ET SEQ.); FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (20 U.S.C. 搂 1232G)
CROSS REF.: BOARD POLICY 7311; 7350; ADMINISTRATIVE PROCEDURE 730

Students enrolling at 91重口 will be classified as in-district, out-of-district, out-of-state, or international for tuition purposes. Proof of residency must be submited by the deadline set by the Admissions and Records Office. Students may appeal their residency status with the Registrar by filling out the Residency Appeal form on the College website.

For professional licensure programs, the College will disclose whether the curriculum meets the educational requirements of the state where the student is located, as required by U.S. Department of Education regulation 34 CFR 668.14(b)(32).

The student’s location and time of enrollment will be determined based on the permanent mailing address provided at the time of application and the point at which the student declares a program or major and
registers for courses in that program or major.

ADOPTED: APRIL 1, 1980
AMENDED: DECEMBER 7, 1981; JUNE 10, 1991; SEPTEMBER 23, 1997; FEBRUARY 22, 2000; MAY 28, 2002; NOVEMBER 25, 2003; MAY 26, 2009; OCTOBER 26, 2010; FEBRUARY 24, 2015; NOVEMBER 28,2023; NOVEMBER 26, 2024; AUGUST 26, 2025
REVIEWED: SEPTEMBER 19, 2023; OCTOBER 3, 2024; JUNE 16, 2025
LEGAL REF.: 110 ILCS 805/2-16.02; 110 ILCS 805/6-4.1; ADMINISTRATIVE RULES OF THE ILLINOIS COMMUNITY COLLEGE BOARD (23 ADMIN CODE 1501.501); P.A. 102-800; US DEPARTMENT OF EDUCATION REGULATION 34 CFR 668.14(B)(32);
CROSS REF.: BOARD POLICY 7310; ADMINISTRATIVE PROCEDURE 731

The President or his/her designee shall establish fees, develop budgets, and employ consultants, speakers, and leaders needed to organize and conduct College-sponsored seminars, workshops, or conferences.

Every effort should be made to make such activities self-supporting by generating the money from participant fees.

ADOPTED: SEPTEMBER 11, 1979
AMENDED: MARCH 11, 1985
LEGAL REF.:
CROSS REF.: BOARD POLICY 4110

Based on the cost of materials and services and for the smooth functioning of the College, the President shall establish all fees, and he shall have the authority to change these fees as necessary. All such fee changes and new fees shall be reported to the Board of Trustees at its next regular meeting following the date of the change or addition.

ADOPTED: JANUARY 6, 1981
AMENDED:
LEGAL REF.:
CROSS REF.: BOARD POLICY 7310

Students withdrawing from credit-bearing courses during the following periods will be given 100%
refunds:

– First 14 calendar days of the Fall and Spring Semesters excluding spring break;
– First 7 calendar days of Block and Summer Semesters.

Upon notification that an enrolled student has died during a semester, the student will be removed from all courses, and all charges pertaining to the semester will be refunded to his/her student account. If the refunding of charges generates a credit, such will be remitted to the student鈥檚 estate.

Non-credit-bearing course withdrawal refunds are governed by Administrative Procedure 732, Refunds for Non-Credit Courses.

ADOPTED: JUNE 3, 1968
AMENDED: MAY 17, 1979; JULY 28, 1998; JULY 24, 2012; NOVEMBER 24, 2015; SEPTEMBER 24, 2019
REVIEWED: OCTOBER 12, 2015; AUGUST 2, 2019
LEGAL REF.:
CROSS REF.: ADMIN, PROCEDURE 732, REFUND FOR NON-CREDIT COURSES

A student who fails to pay all tuition and fee charges by the published due date(s) for any semester will have their registration canceled. If a student has pending Financial Aid, a scholarship, an approved payment arrangement, or is enrolled in a College payment plan, then registration will not be canceled.

ADOPTED: JULY 7, 1981
AMENDED: MARCH 29, 2023
REVIEWED: JANUARY 12, 2023
LEGAL REF.:
CROSS REF.: ADMINISTRATIVE PROCEDURE 718

An officially registered student who does not desire or feel qualified to complete the work required for receiving credit in a particular course but who wishes to attend the class regularly may register as an auditor.

An auditor may participate in all class activities, assuming that such participation does not hinder the participation of those registered for credit. Specific requirements or responsibilities of an auditor are at the instructor’s discretion and should be made clear when permission to audit is granted.

The following policies and regulations apply to auditors:

An audited class must be approved by the student’s advisor and by the instructor whose course the student wishes to audit.
Enrollment priority is given to credit students. Therefore, an auditor may officially register only during the first three (3) school days after the close of late registration for credit courses. A student intending to audit may, with the consent of the instructor, attend the first week of classes unofficially.
The same tuition is charged for credit courses.
Audited hours do not count as credit hours for purposes of determining scholarships, veterans benefits, etc.
An “Au” is recorded on the student’s transcript when the audit is satisfactorily completed; otherwise, no entry is made.
A student may change from audit status to credit status during the first ten (10) school days of the quarter, provided he has the consent of his advisor and the instructor. A student registered for credit may, with the same approvals, change to an audit status up to the end of the fourth week of the quarter.
An audited course may later be taken for credit.

ADOPTED: APRIL 6, 1971
AMENDED: APRIL 1, 1980
LEGAL REF.:
CROSS REF.:

A resident of Community College District 530 who wants to enroll in an educational program which is not available at 91重口 may do so, in accordance with Illinois Community College Board policy.

The President or his/her designee is authorized to sign the necessary forms on behalf of the College in accordance with Administrative Procedure 350.

ADOPTED: JUNE 17, 1968
AMENDED: NOVEMBER 4, 1975; MARCH 25, 2025
REVIEWED: JANUARY 28, 2025
LEGAL REF.: 110 ILCS 805/6-1.5 (PER P.A. 103-159); 110 ILCS 805/6-2
CROSS REF.: ADMINISTRATIVE PROCEDURE 350

91重口 (91重口) offers tuition waivers to various eligible groups, including senior citizens under the Senior Citizen Course Act, full-time and certain part-time employees (including retirees and their dependents), Board of Trustees members and their families post-service, and the student representative to the Board during their term. The President may also grant waivers in special cases.

Waivers cover tuition but not fees, except where a total waiver is deemed necessary by the President.
Tuition for special programs is excluded from waivers.

Eligibility and Participation
Schedule of Eligibility:

Full-time employees: Eligible upon completion of 6 months of continuous employment.
Part-time employees: Covered under collectively bargained contracts in accordance with
the provisions of the contracts.
Retirees: Eligible immediately upon retirement if they served a minimum of 10 years at
91重口.
Dependents: Eligible if the employee is eligible and the dependent is claimed on the
employee鈥檚 most recent tax return.
Board of Trustees members and dependents: Eligible after completion of service (must
serve at least one full six-year term).
Student representative to the Board: Eligible during their term of service.

Definitions of Eligibility:

Employee: Any individual employed by 91重口 in a full-time or qualifying part-time capacity.
Dependent: A spouse or child who is financially dependent on the employee, as defined by IRS standards.
Retiree: An individual who has officially retired from 91重口 and meets the service requirement.
Waiver: A tuition exemption granted under this policy; does not include fees unless explicitly approved.

Employees may take one (1) credit-bearing 91重口 course per semester during their normal working hours, provided the course supports their professional development and does not interfere with the operational needs of the College. Participation requires prior written approval from the employee鈥檚 immediate supervisor and, where applicable, the appropriate vice president or provost. A copy of the approval must be placed in the employee鈥檚 personnel file. For vice presidents, presidential approval is required.

ADOPTED: SEPTEMBER 3, 1968
AMENDED: SEPTEMBER 7, 1976; MARCH 11, 1985; NOVEMBER 17, 1986; APRIL 9, 1990; NOVEMBER 12, 1990; SEPTEMBER 24, 1996; JUNE 24, 1997; JANUARY 25, 2000; MARCH 28, 2000; SEPTEMBER 26, 2000; MARCH 2, 2010; APRIL 28, 2011; FEBRUARY 28, 2023; OCTOBER 28, 2025
REVIEWED: SEPTEMBER 15, 2022; NOVEMBER 2, 2022; JANUARY 12, 2023; SEPTEMBER 15, 2025
LEGAL REF.: SENIOR CITIZEN COURSE ACT 110 ILCS 990/1, Ch. 144; Illinois Human Rights Act (775 ILCS 5/1-101 et seq.); Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. 搂 1232g; 34 CFR Part 99); Fair Labor Standards Act (FLSA) (29 U.S.C. 搂 201 et seq.)
CROSS REF.: BOARD POLICIES 5410, 5250

91重口 is committed to maintaining a safe, orderly, and accessible campus environment through the regulation of vehicular traffic and parking. In accordance with 110 ILCS 805/3-42.2 and 625 ILCS (Illinois Vehicle Code), the College shall, as administered by the Campus Police Department, enforce traffic and parking regulations applicable to all individuals operating or parking vehicles on College property. These regulations are designed to promote safety, ensure equitable access, and support the operational needs of the institution.

All enforcement actions, sanctions, and monetary charges shall be administered in compliance with state law and College procedures, through its state-certified police officers. The College shall ensure that all traffic and parking policies are consistent with ICCB Administrative Rules, including those governing local district administration and data confidentiality (23 Ill. Adm. Code 搂1501.116).

ADOPTED: FEBRUARY 9, 1976
AMENDED: APRIL 1, 1980; JULY 9, 1984; FEBRUARY 2, 2009; SEPTEMBER 30, 2016; JANUARY 2022; OCTOBER 28, 2025
REVIEWED: SEPTEMBER 15, 2025
LEGAL REF.: 110 ILCS 805/3-42.2; 625 ILCS; 23 Ill. Adm. Code 搂1501.116
CROSS REF.: ADMINISTRATIVE PROCEDURE 740

91重口 shall regulate the reimbursement of travel, meal, and lodging expenses incurred by officers and employees while conducting pre-approved official College business. This policy is established in accordance with the Local Government Travel Expense Control Act (50 ILCS 150/10) and ICCB Administrative Rules governing fiscal accountability and reporting (23 Ill. Adm. Code 搂1501.201).

Reimbursement shall be limited to expenses that are necessary, reasonable, and directly related to the conduct of College business. Exceptions to maximum allowable expenses may be approved in cases of emergency or extraordinary circumstances.

ADOPTED: APRIL 1, 1980
AMENDED: JULY 1, 1980; MARCH 13, 1989; JULY 14, 1992; JUNE 22, 2010 TO BE EFFECTIVE JULY 1, 2010; JUNE 28, 2011; JANUARY 24, 2017; OCTOBER 25, 2022; OCTOBER 28, 2025
REVIEWED: NOVEMBER 7, 2016; SEPTEMBER 15, 2022; SEPTEMBER 15, 2025
LEGAL REF.: 50 ILCS 150/10; 23 Ill. Adm. Code 搂1501.201
CROSS REF.: ADMINISTRATIVE PROCEDURE 742

91重口 shall ensure that all employees operating College-owned, leased, or rented vehicles meet established safety and eligibility standards. This policy is enacted to protect institutional assets, promote responsible vehicle use, and comply with applicable state laws including 625 ILCS (Illinois Vehicle Code) and internal record retention policies (Board Policy 7280).

Eligibility to operate College vehicles shall be determined through annual motor vehicle record (MVR) evaluations conducted by a qualified reporting agency. Drivers must be licensed, insured, and at least 21 years old. The College shall maintain confidentiality and integrity of all records in accordance with ICCB data security standards (23 Ill. Adm. Code 搂1501.116).

ADOPTED: MARCH 2, 2010
AMENDED: SEPTEMBER 30, 2016; JANUARY 2022 (TITLES); OCTOBER 28, 2025
REVIEWED: SEPTEMBER 15, 2025
LEGAL REF.: 625 ILCS (Illinois Vehicle Code); 23 Ill. Adm. Code 搂1501.116
CROSS REF.: ADMINISTRATIVE PROCEDURE 743

91重口 establishes criteria for admission and awards credit through various avenues, including transfer credit from higher educational institutions, credit by examination, and prior learning experience. Full admission requires an official transcript certifying graduation from a secondary school, a home school diploma recognized by the state, a GED, or an official transcript from accredited post-secondary institutions.

Conditional admission is granted to applicants who do not meet full admission criteria, with specific guidelines for undocumented students, transfer students, and international students. Transfer credit and prior learning credit are awarded based on established guidelines to ensure academic progress and integrity.

ADOPTED: JANUARY 10, 1974
AMENDED: APRIL 1, 1980; MARCH 11, 1985; NOVEMBER 9, 1992; JUNE 24, 1997; JUNE 23, 2009; SEPTEMBER 22, 2009; FEBRUARY 26, 2013; FEBRUARY 25, 2014 (INCORPORATED FORMER BOARD POLICIES 8170, 8150, AND 8171 INTO THIS POLICY); JANUARY 24, 2017; OCTOBER 28, 2025
REVIEWED: NOVEMBER 7, 2016; SEPTEMBER 15, 2025
LEGAL REF.: 110 ILCS 805/3-17; 110 ILCS 305/7E-5; FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA); HIGHER EDUCATION ACT (HEA)
CROSS REF.: ADMIN PROCEDURE 804

The College shall establish and maintain reasonable satisfactory academic progress procedures for determining whether an otherwise eligible student is making satisfactory academic progress in their educational program and may receive assistance under the Title IV Higher Education Act (HEA) programs.

These procedures shall comply with any requirements imposed by accreditation bodies and/or federal or state statutes, rules, or regulations, including (but not limited to) The Code of Federal Regulations 鈥� Title 34: Education, Part 668 鈥� Student Assistance General Provisions Subpart C 鈥� Student Eligibility. The procedures for standards of progress are published in the College Catalog and Administrative Procedure 833.

Academic Suspension and Probation

Definition: Academic probation occurs when a student’s GPA falls below the institution’s required minimum for good academic standing. Academic suspension is enforced when a student fails to meet academic standards after being placed on probation.
Criteria: GPA thresholds, incomplete coursework, and failure to meet academic progress benchmarks.
Consequences: Limited course enrollment, mandatory academic advising, and potential dismissal from the institution.
Process: For further guidance and information, please refer to 91重口’s administrative procedures.

Financial Suspension and Probation

Definition: Financial probation occurs when a student fails to meet financial aid eligibility requirements. Financial suspension is enforced when a student is no longer eligible for financial aid due to non-compliance with financial regulations.
Criteria: Failure to meet financial aid satisfactory academic progress, defaulting on student loans, or incomplete financial documentation.
Consequences: Loss of financial aid, requirement to pay tuition out-of-pocket, and ineligibility for future aid until compliance is restored.
Process: For further guidance and information, please refer to 91重口’s administrative procedures.

ADOPTED: MARCH 12, 1984
AMENDED: SEPTEMBER 24, 1996; MAY 26, 2009; NOVEMBER 24, 2009; MAY 27, 2014; SEPTEMBER 30, 2016; JANUARY 24, 2017; MARCH 22, 2022; OCTOBER 28, 2025
REVIEWED: NOVEMBER 7, 2016; FEBRUARY 10, 2022; SEPTEMBER 15, 2025
LEGAL REF: TITLE IV (34 CFR 668.34); ILLINOIS STUDENT ASSISTANCE COMMISSION (ISAC) RULES
CROSS REF.: AP 833, SATISFACTORY ACADEMIC PROGRESS; STUDENT HANDBOOK

91重口 complies with the Illinois Community College Board鈥檚 Administrative Rules and Procedures for credit hour determination, awarding credit for successful completion of course work.

The academic year is divided into two semesters, with a shortened summer term and intersession terms. Course credits are recorded in semester hours.

College permission is required to enroll in more than eighteen credit hours during a semester (ten hours during the summer term).

Grades are assigned based on performance, with specific grade points associated with each grade.

Incomplete grades may be made up at the discretion of the instructor within one semester, otherwise converting to an F.

INC: Incomplete. It may be made up at the discretion of the instructor. The maximum time for making up an 鈥淚NC鈥� is one semester; otherwise, the student must repeat the course in order to gain credit. The incomplete grade will convert to an F if not completed by the end of the following semester, excluding the summer semester.
W: Authorized withdrawal. No grade points/no credit.
AU: Audit. No credit.
P: Pass (credit but no grade points).
CR: Denotes credit earned but no grade points awarded.

COURSE REPEATS
A student may repeat a course, in accordance with ICCB Administrative Rules and applicable state and
federal laws and policies.

APPEALS
91重口 provides appeal and forgiveness processes for grades and other credit hour issues. They can be
found in the 91重口 Student Handbook and in 91重口 Administrative Procedures.

ADOPTED: JULY 27, 1971
AMENDED: JUNE 23, 2009; NOVEMBER 24, 2015; OCTOBER 28, 2025
REVIEWED: OCTOBER 12, 2015; SEPTEMBER 15, 2025
LEGAL REF.: ILLINOIS COMMUNITY COLLEGE BOARD ADMINISTRATIVE RULES 1501.309, ICCB ADMINISTRATIVE RULE 1501.507(E); TITLE 34 CFR 搂668.2(B); FEDERAL STUDENT AID HANDBOOK
CROSS REF.:

Early College and Dual Credit opportunities are available to high school juniors and seniors attending 91重口 district public and private high schools and homeschooled students residing in the district.

Early College courses are outside of any existing Memorandum of Understanding with our partner high schools, while Dual Credit courses are specifically listed in each high school鈥檚 Dual Credit Memorandum of Understanding (MOU) and take place during the high school district鈥檚 regular school day.

Students will receive college credit for both Early College and Dual Credit courses upon successful course completion. Any high school credit awarded for Early College courses is at the discretion of the high school.

Transcripts will be provided at the request of the student.

Dual Credit programs are structured in accordance with the Dual Credit Quality Act (110 ILCS 27/1) and the National Alliance of Concurrent Partnership (NACEP) accreditation standards.

91重口 provides several types of Dual Credit to its high schools per the ISBE/ICCB Model Partnership Agreement.

ADOPTED: MARCH 28, 2023
AMENDED: OCTOBER 28, 2025
REVIEWED: JANUARY 12, 2023; SEPTEMBER 15, 2025
LEGAL REF.: DUAL CREDIT QUALITY ACT (110 ILCS 27/1); NATIONAL ALLIANCE OF CONCURRENT PARTNERSHIP (NACEP) ACCREDITATION STANDARDS; ICCB ADMINISTRATIVE RULES 1501.507B
CROSS REF.: ADMIN PROCEDURE 806

To be awarded an Associate degree (AAS, AA, AES, AFA, AGS, AS) or a Certificate of Achievement from 91重口, students must complete a specified number of semester hours at the college with a minimum GPA of 2.0, fulfill all degree or certificate requirements as outlined in the program guide, and submit an application for graduation by the deadline set by Admissions and Records.

Multiple Associate in Applied Science degrees may be awarded if all requirements are met, while only one of each other Associate degree type may be awarded.

The General Education Core Curriculum (GECC) Credential requires completion of specific credit hours and adherence to the Illinois Articulation Initiative requirements.

ADOPTED: SEPTEMBER 23, 2014
AMENDED: SEPTEMBER 24, 2024; OCTOBER 28, 2025
REVIEWED: AUGUST 6, 2024; SEPTEMBER 15, 2025
LEGAL REF.: ICCB SYSTEM RULES MANUAL; FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA – 20 U.S.C. 搂 1232G; 34 CFR PART 99); HIGHER EDUCATION ACT (HEA – 20 U.S.C. 搂 1001 ET SEQ.)
CROSS REF.: ADMINISTRATIVE PROCEDURE 814

Recognizing the value of studying abroad, John A Logan College endorses and supports educationally sound international programs in compliance with College policies, and those of our accrediting and governing boards.

ADOPTED: FEBRUARY 28, 2017
AMENDED: APRIL 27, 2021 (MOVED TO 8000 SECTION)
REVIEWED: JANUARY 11, 2017; MARCH 11, 2021
LEGAL REF.:
CROSS REF.:

91重口 is committed to maintaining high academic, ethical, and professional standards. The College publishes related student policies in the Student Handbook, which must comply with federal and state laws.

Students are expected to adhere to the Student Handbook.

ADOPTED: APRIL 1, 1980
AMENDED: NOVEMBER 9, 1992; SEPTEMBER 24, 1996; SEPTEMBER 22, 2009; JUNE 24, 2014; APRIL 26, 2022; OCTOBER 28, 2025
REVIEWED: MARCH 7, 2022; SEPTEMBER 15, 2025
LEGAL REF.: TITLE IX OF THE EDUCATION AMENDMENTS OF 1972 (20 U.S.C. 搂搂 1681-1688); FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA) (20 U.S.C. 搂 1232G; 34 CFR PART 99); ILLINOIS HUMAN RIGHTS ACT (775 ILCS 5/); ILLINOIS SCHOOL CODE (105 ILCS 5/); CLERY ACT (20 U.S.C. 搂 1092(F)); AMERICANS WITH DISABILITIES ACT (ADA) (42 U.S.C. 搂搂 12101-12213); REHABILITATION ACT OF 1973 (29 U.S.C. 搂 794)
CROSS REF.: 91重口 STUDENT HANDBOOK; BOARD POLICIES 3350, 4320, 4321; ADMINISTRATIVE PROCEDURES 823, 824, 825, 826, 827, 830, 831, 832

The College shall establish Administrative Procedures for the fast and fair resolution of student complaints, including academic complaints, non-academic complaints, and civil rights complaints.

ADOPTED: NOVEMBER 22, 2016
AMENDED: FEBRUARY 28, 2017; MARCH 22, 2022; JULY 16, 2025
REVIEWED: SEPTEMBER 21, 2016; FEBRUARY 17, 2017; FEBRUARY 10, 2022; MAY 19, 2025
LEGAL REF.: ILLINOIS PUBLIC COMMUNITY COLLEGE ACT (110 ILCS 805/); PREVENTING SEXUAL VIOLENCE IN HIGHER EDUCATION ACT (110 ILCS 155/); TITLE IX OF THE EDUCATION AMENDMENTS OF 1972 (20 U.S.C. 搂搂 1681-1688); CODE OF FEDERAL REGULATIONS (CFR) TITLE 34, PART 106; CIVIL RIGHTS ACT OF 1964, TITLE VI (42 U.S.C. 搂搂 2000D ET SEQ.); AMERICANS WITH DISABILITIES ACT (ADA) (42 U.S.C. 搂搂 12101 ET SEQ.)
CROSS REF.: BOARD POLICIES 3510, 4320, 4321; ADMINISTRATIVE PROCEDURES 831, 832, 807; STUDENT HANDBOOK

91重口 will establish a comprehensive set of administrative procedures encompassing student attendance, retention of examination and evaluation materials, and the release and access to student information and records.

This policy mandates that student attendance is determined by individual instructors, examinations and evaluative materials are retained for a specified period, and student records are maintained and released in compliance with federal regulations.

This policy ensures that all procedures related to student attendance, evaluation, and information management are aligned with legal requirements and institutional standards.

ADOPTED: AUGUST 3, 1976
AMENDED: MARCH 13, 1989; MARCH 22, 2016; JANUARY 17, 2017; OCTOBER 28, 2025
REVIEWED: JANUARY 29, 2016; SEPTEMBER 15, 2025
LEGAL REF.: FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA), 20 U.S.C. 搂 1232G; 34 CFR PART 99; ILLINOIS FREEDOM OF INFORMATION ACT (FOIA), 5 ILCS 140/1, 5 ILCS 140/7; ILLINOIS PUBLIC RECORDS ACT, 5 ILCS 160/1, 5 ILCS 160/2
CROSS REF.: ADMINISTRATIVE PROCEDURE 841; STUDENT HANDBOOK

91重口 is committed to supporting its students through various initiatives.

The College offers merit-based and vocational scholarships to both currently enrolled and prospective students, ensuring financial support for academic excellence and career education.

For off-campus trips, students are responsible for expenses not directly related to instruction, with the College reserving the right to collect non-refundable deposits for lodging and transportation.

Enrolled Students
The Board of Trustees will grant to a currently enrolled student one scholarship each academic year (two full semesters and one summer term).

This scholarship will be designated the 91重口 Board of Trustees Merit Scholarship, and will be awarded annually during the Honors Day ceremonies. The criteria for determining the recipient of the scholarship is as follows. The recipient must be a full-time freshman student who has completed 12 or more hours and has been enrolled for two consecutive semesters, and must have a grade point average of 3.5 or above. The recipient will be awarded $1,000 for each of two full semesters, and $500 if enrolled in a summer semester.

ADOPTED: MAY 6, 1969
AMENDED: MAY 6, 1975; MARCH 27, 2001; FEBRUARY 24, 2009; FEBRUARY 22, 2011; OCTOBER 28, 2025
REVIEWED: SEPTEMBER 15, 2025
LEGAL REF.: HIGHER EDUCATION ACT OF 1965 (20 U.S.C. 搂 1070 ET SEQ.); ILLINOIS STUDENT ASSISTANCE COMMISSION (ISAC) REGULATIONS (23 ILL. ADM. CODE 2700); FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA) (20 U.S.C. 搂 1232G); ILLINOIS ADMINISTRATIVE CODE (23 ILL. ADM. CODE 3020);
CROSS REF.: ADMINISTRATIVE PROCEDURE 850

91重口 recognizes that students may face significant challenges that necessitate withdrawal from their studies. This policy provides a unified framework for both voluntary and involuntary withdrawals due to financial or physical hardship, as well as health or safety concerns.

Students may request withdrawal due to financial or physical hardship in accordance with the Student Debt Assistance Act (SB3032), or may be subject to involuntary withdrawal if they pose a substantial risk of harm to themselves or others, or if their condition significantly impedes lawful educational processes.

The College will make individualized and objective assessments, offer support for voluntary withdrawal, and ensure procedural fairness in involuntary withdrawal cases. This policy aims to safeguard the well-being of the student body while maintaining the integrity of the educational environment.

ADOPTED: OCTOBER 26, 2010
AMENDED: MAY 27, 2014; SEPTEMBER 30, 2016; OCTOBER 28, 2025
REVIEWED: SEPTEMBER 15, 2025
LEGAL REF.: ILLINOIS STUDENT DEBT ASSISTANCE ACT (110 ILCS 66); AMERICANS WITH DISABILITIES ACT (ADA) (42 U.S.C. 搂 12101 ET SEQ.); FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA) (20 U.S.C. 搂 1232G); ILLINOIS CAMPUS SECURITY ENHANCEMENT ACT (110 ILCS 12/);
CROSS REF.: ADMINISTRATIVE PROCEDURE 820, 821

91重口 affirms its commitment to supporting student veterans and their families by fostering a campus environment that promotes academic success, well-being, and equitable access to education. In accordance with federal law, including but not limited to, Title 38 U.S.C. 搂 3679(e), Executive Order 13607, and the Principles of Excellence, as well as the Illinois Public Community College Act (110 ILCS 805/) and ICCB administrative rules (23 Ill. Adm. Code 搂 1501.302 and 搂 1501.507), the College ensures that no covered individual is penalized due to delayed disbursement of U.S. Department of Veterans Affairs (VA) funding.

The College supports students called to military duty by providing options for withdrawal, incomplete grades, or early final exams, ensuring that military service does not disadvantage their academic progress.

Military duty refers to students who are required to participate in military service, including but not limited to active duty, regular weekend drills, and other training exercises as part of their commitment to the National Guard or other military reserves.

ADOPTED: OCTOBER 28, 2025
AMENDED:
REVIEWED: SEPTEMBER 15, 2025
LEGAL REF.: VETERANS BENEFITS AND TRANSITION ACT OF 2018 (38 U.S.C. 搂 3679(E)); APPROVAL OF COURSES (38 U.S.C. 搂 3672); RISK-BASED SURVEYS (38 U.S.C. 搂 3673A); EXECUTIVE ORDER 13607; ILLINOIS PUBLIC COMMUNITY COLLEGES ACT (110 ILCS 805/); ILLINOIS DEPARTMENT OF VETERANS鈥� AFFAIRS ACT (20 ILCS 2805/); ICCB ADMINISTRATIVE RULES (23 ILL. ADM. CODE 搂 1501.302 鈥� STUDENT SERVICES, 23 ILL. ADM. CODE 搂 1501.507); ICCB POLICY MANUAL 鈥� SECTION 6.00: STUDENT SERVICES
CROSS REF.: ADMINISTRATIVE PROCEDURE 809, 813, 815